This section describes the data flow of a work order through the system and when the entries are deleted from the files. It assumes you understand and are aware of data files.
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When you open a work order, IntelliDealer creates entries in the work order files (WOH and WOR).
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If you enter quote information on the quote/estimate tab, IntelliDealer puts the data into the WOQUO file.
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Users can charge parts and labor to the work order while it’s open. IntelliDealer posts:
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requisition data to the SALORD and SALDET files to include any parts and miscellaneous charges put onto the work order
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labor data to the WOLAB file
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time scan data to WOTTM, but it doesn't have anything to do with billing
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The parts billing processes all individual transactions for parts, miscellaneous charges and labor during the life-cycle of the work order and posts the entries into the work in progress accounts (WIP).
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When the work order is closed and billed:
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G/L entries are posted for taxes
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other entries are posted for the final amounts (such as internal charges to stock numbers, quote adjustment amounts, and so on)
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parts and labor entries are taken out of WIP
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the work order status is set to closed and then the work order is billed (WHUSE = 'B' in the WOH file)
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The next FULL database removes the work order from all open work order files (WOH, WOR, SALDET, SALORD, WOLAB, etc).
Note: The customer quoted (CQ) value is displayed on the work order preview screen. A closed and billed work order displays the CQ value before the full database purge. The value is not shown after.
Revision: 2025.10