Vendor Parts Order

Use the Vendor Parts Order screen to order parts from suppliers in circumstances where there is immediate demand for a part, (such as a machine down order) or to transfer parts from another location.

Topics in this section are:

• Emailing a Parts Order

• Screen Description

Emailing a Parts Order

1. Navigate to Product Support > Parts > Parts Ordering.

2. Use the search fields to locate the desired order and click the corresponding Order Number.

   The Parts Order screen appears.

3. Click the Vendor Parts Order button.

   Location of the Vendor Parts Order button

   

   The Vendor Parts Order screen opens

   
   

4. Review and confirm the order parameters, then click E-mail.

   The Message screen appears

   

5. Enter the desired recipient in the To field.

   By default, the email address associated to the vendor on the order appears in this field.

6. (Optional) By default the email address associated to your user profile appears in the From field. If you want the email to be sent from a different address, enter it here.

7. In the Message field, enter a message regarding the order.

8. Click Send.

   IntelliDealer sends a PDF of the order to the vendor.

Screen Description

The fields on the Vendor Parts Order screen are:

Field	Description
Ship to	The ship to address.
Print Part Long Comments	Select to prints the long description of the selected part.
Ship Via	Is the method of transportation (for example, the name of the company shipping the part).
FOB Point	The Freight on Board point, which indicates where responsibility for goods changes during shipping.
Comments	Any additional comments you wish to be printed.

Use these buttons to complete your work on the Vendor Parts Order screen:

Button	Function
Transmit	Sends the order over a communication line directly to the vendor.
E-mail	Opens the Message screen, allowing you to email a PDF of the parts order report (POR38231) to the supplier. By default, the email address of the vendor's primary contact is populated in the To field of the Message screen.
Print	Prints a copy of the parts order. If PDF checkbox is selected, then POR38231 report is sent to PDF viewer. Otherwise, choose a printer to send the PAR119 report to. If the button label text is red, the order has already been printed.
Close	Closes the Parts Order Parameters screen without saving and returns to the previous screen.

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