Profit Center

Use the Profit Center screen to classify G/L accounts by department and location. This is accomplished by attaching the profit center to an account through a chart of account profile. The result is a series of G/L accounts which all stem from the same account master, each representing individual departments and locations. The system also generates departmental profit and Loss statements and balance sheets by location based on the profit center values entered on this screen. These are separate from any statements generated by groupings (also defined on this screen).

The Profit Center screen is accessed from the Profit Center screen by selecting a Profit Center from the list.

The fields on the Profit Center screen are:

Field	Description
Active for System	Whether an account is active for use when setting up your chart of accounts.
Description	Used to describe the profit center. It is used on various G/L reports that reference the profit center.
Location Grouping	Used to group profit centers together to produce location reports.
Location List ID	The system performs an edit check to ensure that all journal postings (from the location list) net out to zero, works in conjunction with the G/L posting locations.
Profit Center Grouping	Used to group profit centers on the financial reports to produce departmental reports. The first digit of the profit center indicates the area of responsibility. The balance sheet items are denoted by 0 in the first digit. Income statement items are recognized by a start digit of 1 for administration, 2 for Sales, etc.
Primary Location	Used to ensure that only the location that is entered here can use the current profit center in the Sale Account field on the Parts Profile tab.

The reports produced through Profit Center Grouping are:

DE1110	Balance Sheet Analysis.
DE1160	Income Summary.
DE1120	Area Of Responsibility Income Summary.

For example, suppose the following profit center groupings were defined:

001	B/S
002	B/S
003	B/S
101	ADM
102	ADM
103	ADM
201	EQ
202	EQ
203	EQ
301	PAR
302	PAR
303	PAR
401	SER
402	SER
403	SER

This grouping produces a balance sheet for 001, 002 and 003 together, since asset and liability accounts are the only accounts with a profit center of 001, 002, 003, etc. The grouping also produces Income statements (P&L) for 101, 102 and 103 together, 201, 202 and 203 together, etc.

The reports produced through Location Grouping are:

DE1110	Balance Sheet Analysis.
DE1160	Income Summary.

For example, suppose the following location groupings were defined:

001	HOU (Houston)
002	SAN (San Antonio)
003	DAL (Dallas)
101	HOU (Houston)
102	SAN (San Antonio)
103	DAL (Dallas)
201	HOU (Houston)
202	SAN (San Antonio)
203	DAL (Dallas)
301	HOU (Houston)
302	SAN (San Antonio)
303	DAL (Dallas)
401	HOU (Houston)
402	SAN (San Antonio)
403	DAL (Dallas)

This location grouping produces a balance sheet for each of HOU, SAN and DAL, since asset and liability accounts are the only accounts with a profit center of 001, 002, 003, etc. The grouping also produces Income statements (P&L) for HOU, SAN and DAL. That is, one P and L is produced for all profit centers ending in 01, another for all profit centers ending in 02, etc.

Use these buttons to complete your work on the Profit Center screen:

Button	Description
Save	Saves changes made on the Profit Center screen.
Close	Closes the Profit Center screen without saving and returns to the Profit Center screen.

Revision date: 2026.01