SUBLET special parts are used to record the sale of outside labor and materials. The following is the suggested method of use.

Set up special part numbers beginning with SUBLET for each scenario you will purchase outside labor and materials based upon tracking needs and/or G/L accounts.

e.g. SUBLETWELD , SUBLETMACHINE

It is important that the part number begin with the word SUBLET so that the total appears under SUBLET on the work order. The part should be have: Source - 99, Class - $MP (optional), Vendor - GL, OFC - 5. The part will have a 0 LIST and COST.

No costing at time of sale

The part number should have a sale account that does not have an application type of 'Parts' on it.

When this part is sold it will record a sale but no cost of sale. The reason for this is that the cost of sale will be recorded via an accounts payable voucher when the invoice for the outside labor & materials arrives. In other words, the invoice should be posted to cost of sales on the distribution line of the voucher. This will ensure proper costing. It may be desirable to order the SUBLET parts through a miscellaneous purchase order to cross reference with the A/P voucher that will input the costs. Do not use parts purchase orders.

Costing at time of sale

You can optionally put a CLASS of '$MP' on the part. When the part is sold it will prompt the user for the cost on the parts requisition screen. This is the cost that will be used for that line item.

If you are using class $MP your part should be loaded with a sale account that has an application type of 'Parts' on it. Any corresponding cash code or price level sale accounts should also be coded with an application type of 'Parts'.

If the '$MP' is not used, sublets work like the 'No costing' option.

Quote Values

The Quote Values screen can be accessed from the Contract Details screen by clicking on the Quote Values button.

The Quote Values screen allows you to enter quote values for the selected SAM contract.

Note:  
The Quote Values screen only applies to SAM programs that are coded as cash code 5 and if the user group security is enabled.

The following is a description of the fields that appear on the Quote Values screen:

Field Description
Hour Meter The unit's current hour meter reading.
Scheduled The scheduled date of service.
Description A description of the job code.
Parts The quoted parts amount for this work order.
Labor The quoted labor amount for this work order.
Sublet

The quoted sublet amount for this work order.

Note:  
If your service department needs to contract out for work, or have an outside expert into the shop to perform repairs this is referred to as a sublet.
Service Call The quoted service call amount for this work order.
Delivery The quoted delivery charge for this work order.
Other Any other quoted values entered on this work order.

Click on a Description to open the Job Code Description screen.

The following buttons allow you to complete your work on the Quote Values screen:

Button Function
Save Saves the changes made on the Quote Values screen.
Close Closes the Quote Values screen without saving and returns to the Contract Details screen.