Submitting a Purchase Order for Authorization

To submit a Purchase Order for authorization, within the 603 - PO System, the user must have the security switch enabled to create a purchase order (one of the Add/Change switches for the type of PO), but not have the security switch enabled to authorize or reject the purchase order (one of the Authorize security switches for the type of PO).

To open a purchase order:

1. Navigate to Financial Management > Accounts Payable > Purchase Order.

   The Purchase Orders screen appears.

   Purchase Orders screen

   

2. Search for a purchase order by selecting a status relevant to your search. For example, use either On Order or Back Order for receiving a purchase order and use Waiting for Authorization when Authorizing a purchase order. Fill out any other fields in order to narrow down your search. Then click Go >>.

   The Purchase Orders screen refreshes listing the generated search results.

3. Move the cursor over the PO Number and select Edit from the pop-up menu.

   Selecting a Purchase Order for edit

   
   

   The Purchase Order General tab appears.

   
   

 

To submit the purchase order for authorization:

1. Click Submit for Authorization.

   The Submit for Authorization button only appears if the user has the authority to create the PO and is not authorized to authorize or reject the purchase order.

   The purchase order status changes to Waiting for Authorization.

   
   

Security: 603 - PO System

Revision: 2026.05