Claas: Machine Online Order

This feature is currently in beta.

The Claas MOL interface runs as an automated task once per day that creates and updates Equipment Profile stock units in IntelliDealer with on-order and status information provided by Claas. Stock numbers assigned to these Equipment Profile records are system generated. If a dealer does not want to use stock numbers assigned to these units, they can change the stock number after the unit has been created. See How To Change the Stock Number On A Status "On Order" or "Presold" Equipment Profile for specific status change instructions.

Status changes are updated during the vehicle life-cycle from the original dealer request through the manufacturing and invoicing process.

This interface creates units and the associated configuration options in the Equipment Profile and in equipment base/options records viewed on the Base/Options screen. These base/option records are updated as additional information becomes available from Claas and are created with an On Order status.

The unit is updated for as long as the Claas machine inquiry number is in the equipment identifier or Claas order confirmation sales receipt matches the order status sales receipt AND the unit is in On-Order or Pre-Sold status in the IntelliDealer system.

Open the Claas Machine Order screen by navigating to Configuration > Interfaces > Claas > Machine Order.

Topics in this section include:

Configuring the Claas Machine Order Interface

  1. Ensure that you have the correct credentials provided by Claas to begin using the interface.

  2. On the Dealer Accounts tab, create entries as they appear on the Claas SAP system and associate them with the system location (where equipment should be created) and the dealer number (confirmed that the dealer number is the Claas SAP Reference ID).

    Warning: Information must be entered exactly as it appears on the Claas system.

  3. On the Default Configuration tab, fill in all the needed fields.

    These fields are:

    Field Description
    Company The default company code and/or name configured for Claas ordering.
    Division The default division code and/or name for incoming orders.
    Default Make Displays a specific Claas brand code and/or name.
    Default Group Code

    The default group code that represents the equipment category.

    EG. "BALER" or "BACKHOE"
    Default Parent Group

    The default parent group that represents a broader classification above a normal group code.

    EG. A parent group named "HARVESTING" could contain "HEADER" and "COMBINE" group codes.
    Default Factory The default factory code and/or name for the Claas factory fulfilling the order.

  4. The Logs tab displays a list of success/error event logs when the interface creates orders within the system.

Setting Up Equipment Defaults

After completing the configuration process, you are now able to set up Equipment Defaults so that the interface knows which inventory account should be associated with created units.

  1. Navigate to Configuration > Equipment > Profile > Equipment Defaults and click the Need to add a new equipment default? Click here to add option.

  2. Set the fields to these settings: 

    • The Type field must be set to New.

    • The Make field must match what is used on the original Claas Machine Order configuration screen. Otherwise, set this field to All.

    • The Status field must be set to On Order.

    • The Group Code field must be set to All.

  3. If Claas Equipment Defaults are visible, then the interface configuration steps are complete.

Viewing Units in the Equipment Profile

To view units created by the Machine Order interface, navigate to Equipment > Equipment Profile. Here, you can search for a unit by entering the Stock Number (you can get from Logs tab) into the Stock Number field.

Feature: 6524 - Claas Machine Online MOL

Revision: 2025.11