Vouchers: Non-Batch

The Vouchers screen allows you to maintain non-batch vouchers within the system. It also lists vouchers created by FileBound.

The Vouchers screen can be accessed from the Vouchers - Outstanding Batches screen by clicking the Maintain Non-Batch Vouchers link.

The sorting options available on the Vouchers screen are:

Sort by
Field Description
Voucher Number Sort the search results by voucher number.
Total Sort the search results by voucher total.
Vendor Sort the search results by vendor.

The search fields on the Vouchers screen are:

Search Field Description
Select G/L Date Narrow down the voucher search results by selecting or entering a G/L date.
Select User Search for vouchers by entering a user ID.
Select Payable Account Search for vouchers by entering a payable account.
Select Invoice Number Search for vouchers by entering the Invoice number.

The fields on the Vouchers screen are:

Field Description
Voucher Number The voucher number assigned by the system.
Source

The method by which the voucher was created. Can be one of:

  • Keyed
  • FileBound
  • Komatsu Invoice
  • JD Warranty Credits
  • Kubota Invoice
  • Update Supplier Invoice Amount
  • Payroll Plus
  • Check Reversal process
  • Uploaded
Vendor The vendor name on the voucher.
Invoice Number The supplier's invoice number.
User The ID of the user who created the voucher.
Payable The voucher's payable account number.
G/L Date The date the voucher will be posted to the general ledger.
Invoice Date The date the invoice was created.
Due Date The date the invoice is due.
Status Details Details on the current status of the voucher.
Total The total amount on the voucher.

Click a Voucher Number to open the Vouchers Information tab.

Click a Vendor to open the Vendor Profile screen.

Click the Click here to add a voucher link to add a voucher.

Use these buttons to complete your work on the Vouchers screen:

Button Function
Total Displays a summary of the general ledger postings that correspond to the vouchers entered.
Preliminary Runs the Voucher Batch Preliminary report (WFMAPVE01).
Update Allows you to run an update for non-batch vouchers.
Done Closes the Vouchers screen and returns to the Vouchers - Outstanding Batches screen.

Security: 601 - Accounts Payable Access Non-Batch Vouchers and Update Non-Batch Vouchers

Revision: 2025.05