Vouchers: Non-Batch

The Vouchers screen allows you to maintain non-batch vouchers within the system. It also lists vouchers created by FileBound.

The Vouchers screen can be accessed from the Vouchers - Outstanding Batches screen by clicking the Maintain Non-Batch Vouchers link.

Topics in this section are:

IntelliDealer Non-Batch Vouchers

You can key in and update accounts payable vouchers without a batch. The Update screen allows you to run an update for non-batch vouchers.

The Update screen can be accessed from the Vouchers screen by clicking the Update button.

Navigate to Financial Management > Accounts Payable > Vouchers.

To create a voucher, click the link:
The voucher process is the same as before, except the G/L date. Since there is no batch, each voucher has their own G/L date and it defaults to current A/P month. The G/L date is the month used for the A/P update. Once the voucher has been created and saved, the user is returned to this screen.
To see a totals overview, click the Total button.

General Ledger Totals
To run a preliminary report, click the Preliminary button.

Select Print Parameters for the Report
To update selected vouchers from the list, click the Update button.

The date the AP voucher update is run. Only vouchers with a G/L date the same as the A/P voucher update date you selected are updated.

Update screen
Input the desired selection criteria and press Submit.

The sorting options available on the Vouchers screen are:

Sort by
Field	Description
Voucher Number	Sort the search results by voucher number.
Total	Sort the search results by voucher total.
Vendor	Sort the search results by vendor.

The search fields on the Vouchers screen are:

Search Field	Description
Select G/L Date	Narrow down the voucher search results by selecting or entering a G/L date.
Select User	Search for vouchers by entering a user ID.
Select Payable Account	Search for vouchers by entering a payable account.
Select Invoice Number	Search for vouchers by entering the Invoice number.

The fields on the Vouchers screen are:

Field	Description
Voucher Number	The voucher number assigned by the system.
Source	The method by which the voucher was created. Can be one of: Keyed FileBound Komatsu Invoice JD Warranty Credits Kubota Invoice Update Supplier Invoice Amount Payroll Plus Check Reversal process Uploaded
Vendor	The vendor name on the voucher.
Invoice Number	The supplier's invoice number.
User	The ID of the user who created the voucher.
Payable	The voucher's payable account number.
G/L Date	The date the voucher will be posted to the general ledger.
Invoice Date	The date the invoice was created.
Due Date	The date the invoice is due.
Status Details	Details on the current status of the voucher.
Total	The total amount on the voucher.

Click a Voucher Number to open the Vouchers Information tab.

Click a Vendor to open the Vendor Profile screen.

Click the Click here to add a voucher link to add a voucher.

Use these buttons to complete your work on the Vouchers screen:

Button	Function
Total	Displays a summary of the general ledger postings that correspond to the vouchers entered.
Preliminary	Runs the Voucher Batch Preliminary report (WFMAPVE01).
Update	Allows you to run an update for non-batch vouchers.
Done	Closes the Vouchers screen and returns to the Vouchers - Outstanding Batches screen.

Revision: 2025.09