Configuration: Account Profiles

Use the Account Profiles screen to search for an account, create an account and run an account master listing option available only through the Configuration Quick Links section. An account added to the system, appears on the Account Lookup screens and can be used as a valid account throughout the system.

The Account Lookup screen can be accessed by clicking on the Search icon next to any searchable Account field.

To open the Account Profiles screen, navigate to Configuration > General Ledger > G/L Accounts > Profit Centers.
-or-
Simply click the Search icon next to any Account Number field throughout IntelliDealer.

Topics in this section are:

• Adding an Account to the System

• Deactivating an Account

• Running an Account Master Listing

• Screen Description

Adding an Account to the System

1. From anywhere in IntelliDealer screen, navigate to Configuration > General Ledger > Accounts Payable > G/L Defaults.
   
   The Account Profiles screen appears.

   
   
   

2. From the General Ledger list, click the G/L Accounts link and select Account Profile from the drop down list.

   
   
   

3. The Account Profiles screen appears.

   
   
   

4. Click Need to create an account? Click here to add link.
   
   

   The Account Profiles screen appears.

   
   
   

5. Enter an Account Number and Name of the account.

6. Select the Type of account:

   • Balance Sheet

   • Profit or Loss

   • Expense

7. Select whether the account is an Asset or Liability account from the drop down list.

8. Select the Memo Account checkbox to add a memo account onto the account profile.

   
   
   

9. Click the Save button to save the new account profile and return to the Account Profiles screen.
   
   - or -
   
   Click the Save & New button to save the new account profile.
   
   The Account Profiles screen refreshes, allowing you to add another account profile without closing the screen.

Deactivating an Account

1. From anywhere in IntelliDealer screen, navigate to Configuration > General Ledger > Accounts Payable > G/L Defaults.

   The Account Profiles screen appears.

   
   

2. Fill out the appropriate field and click the Go >> link.
   
   The Account Profiles screen refreshes, listing the generated search results.

   
   
   

3. Click an Account Number.
   
   The Account Profile tab appears.

   
   
   

4. Select the Active for System checkbox, removing the checkmark.

   Clear the Active for System checkbox.

   
   
   

5. Click on the Save button in order to deactivate the account within the general ledger. If you deactivate an account, it still appears on financial reports for two years.

Running an Account Master Listing

1. From anywhere in IntelliDealer screen, click on the Configuration tab.
   

   The Account Master Search screen appear.

   
   

2. Click Run Account Master Listing link.
   The Selection Criteria - Account Master Listing tab appear.

   
   
   

3. Select the Click here to add selection criteria link.
   The Selection Criteria screen appear.

   
   
   

4. Select a Group from the drop down list.

5. Enter a Field value.
   - or -
   Click the Search icon.
   The Select Field screen appear.

   
   
   

6. Click Description of the field you would like to select.

7. The Section Criteria appears with the selected field in the Field.

   
   
   

8. Select an Operator from the drop down list.

9. Enter a Value.
   
   - or -
   
   Select the Spaces checkbox.

10. Click the Save/Exit button.
    The Selection Criteria - Account Master Listing tab appears with the new criteria listed.

    
    
    

11. Click Run Report button.
    The Select Printer screen appear.

    
    
    

12. Select the type of account(s) you wish to include in the account master listing:

    • Active: Currently active accounts

    • Deactivated: Currently deactivated accounts

    • All: Both Active and Deactivated accounts

13. Enter a Printer name.
    - or -
    Click on the Search icon.
    The Printers screen appear.

    
    
    

14. Select a Printer from the list.
    The Select Printer screen appears with the selected printer in the Printer field.

    
    
    

15. (OPTIONAL) select the or PDF checkbox to create a PDF of the accounts master listing.

16. Click the Run Report button to create the account master listing report.

Screen Description

The sorting options on the Account Profiles screen are:

Sort by
Field	Description
Account	Sort the search results by account number.
Description	Sort the search results by account description.

The search fields appear on the Account Profiles screen:

Field	Description
Select Account	Search for an account by entering a complete or partial account number.
Select Description	Search for an account by entering an account description.
Include	Select the account types you wish to include in your search from the drop down list (e.g. assets, liabilities, balance sheet, sales, expense & other or profit/Loss).
Include Inactive	If selected, includes inactive accounts within the search results.

The fields on the Account Profiles screen:

Field	Description
Account Number	The base account number.
Description	A brief description of the account.