Time Card Entry

The Time Card Entry screen can be accessed from the Product Support Quick Links screen by clicking on the Time Card Entry link from the Service List.

The Time Card Entry screen is used to charge shop labor to a work order. You can manually enter as many labor hours as you wish on this screen. Labor transactions entered can apply to any repair or work order.

As these transactions are posted the total charges for the corresponding work orders will immediately reflect the labor posting.

All transactions entered on one screen must regard the same labor date. The field is initially displayed with the current date.

After a labor transaction is entered and saved, the Time Card Entry screen will refresh allowing the user to review the transactions. The transactions will only be posted against the corresponding work order when clicking on the Save button and no changes have been made (unless Immediate Update is selected).

Note:  
Labor entries spanning more than one day need to be split into two separate entries e.g. entering a labor entry for the time period 11:00 PM - 7:00 AM. The first labor entry would cover 11:00 PM - 12:00 AM and the second entry would cover 12:00 AM - 7 AM.

The following is a description of the fields that appear on the Time Card Entry screen:

Field Description
Labor Date

The date the labor was performed.

Note:  
All labor entries on the same screen must have the same Labor Date.
Immediate Update Posts transactions immediately to the work order without reviewing the entries.
Work Order

The work order number the labor occurred on.

Note:  

If you make more than one entry, and leave the field blank, the work order number defaults to the one entered on the previous line.
Tech #

The technician who performed the work on the work order segment.

Note:  
If you make more than one entry, and leave the field blank, the technician number defaults to the one entered on the previous line.
Cash Code

The cash code for the labor transaction either (5 - customer, 7 - warranty or 8 - internal).

Note:  
If left blank the Cash Code will be pulled from the corresponding work order segment.
Segment

The labor is charged to the work order segment number that appears in this field.
DTTTT

D - discount code if it applies, T - Tax code 1 if it applies, T - Tax code 2 if it applies, T - Tax code 3 if it applies, T - Tax code 4 if it applies.

Note:  
Discount and Tax information will be pulled from the corresponding work order.
Prem Code

The premium code used to calculate the total labor charged to the work order. The premium code can be seen in the Premium Codes list at the bottom of the screen.

Note:  

The premium codes are set up in PREMIUM table and can be used to adjust the W/O labor rate to obtain special labor rates.
OT Overtime code either R (regular hours) or O (overtime hours).
Hours Worked

The amount of hours it took to complete the segment. The value entered is in 100 ths of an hour. For example, 1.50 (or 150 depending on your switch setting) represents 1 ½ hours (or 1 hour and 30 minutes).

Note:  

A security switch determines whether the hours worked and hours charged are entered with or without a decimal point. Speak with your system administrator if you wish to make a change.
Hours Charged The amount of labor hours charged to the work order.
Start Time

The time that the technician started working on the segment.

Note:  
If no start and stop time is entered, hours worked defaults to 0. Leave this field blank if hours charged is desired. If a start and stop time is entered, hours worked defaults to the difference between the start and stop time. The hours charged defaults to the hours worked. If 0 hours charged are desired, you must enter 0 in the Hours Charged field.A security switch in legacy system table CMBR1 (W/O Start/Stop In Hours ) determines whether the hours worked and hours charged are entered in minutes (Hours) or 100 ths of an hour.
Stop Time

The time that the technician stopped working on the segment.

Note:  
A security switch in legacy system table CMBR1 (W/O Start/Stop In Hours ) determines whether the hours worked and hours charged are entered in minutes (Hours) or 100 ths of an hour.
Base Rate/Hour

The base labor rate per hour charged on the work order segment.

Note:  

The adjustment to the base rate/hour resulting from the premium code used is made when the transaction is posted to the work order. This means that the default base rate/hour will always display on the screen even though it is being adjusted by the premium code.

Note:  
The base rate/hour to be charged on the repair. This field will default to the base rate/hour that was entered for the segment when it was added to the work order. For more information regarding the default labor rate/hour, see the About Default Labor Rates help topic.
G/L Account

Which labor sales account will be credited.

Note:  
The G/L account entered on the work order for the segment being posted becomes the default G/L account. If no default G/L account is entered on the work order segment, then the G/L account defaults to the general ledger account entered on the employee (technician) through Employee Profile screen.
DDC Downtime delay code indicates why there was a delay in completing the segment.

Note:  
After the labor entry has been entered the work order, customer name, technician name, make and model of the unit, and unit history description may be displayed. This is controlled by a security switch in user group security.

The following buttons allow you to complete your work on the Time Card Entry screen:

Button Function
Save Clicking the Save button once, allows you to preview your labor entry before posting it to the G/L account. Clicking the Save button a second time posts the labor entry to the corresponding G/L account.
Close Closes the Time Card Entry screen without saving and returns to the Product Support Quick Links screen.