Gift Card
Use the Gift Card screen to redeem a gift card, load a gift card, or check the balance on a gift card.
The Gift Card screen is accessed from either the Parts Invoicing Details tab or the Work Order Parts Requisition Details tab by clicking the Gift Card button.
Fields on the Gift Card screen are:
| Field | Description |
|---|---|
| Gift Card Number |
Once swiped, the gift card number is authorized for use. The gift card number appears once the gift card has been swiped and authorized. Gift cards must be swiped through a card reader to authorize a transaction. Gift Card numbers are not stored or printed. |
| Invoice Amount | Indicates the current amount owing on the invoice. |
| Gift Card Balance | The current balance left on the gift card appears once the card has been swiped and authorized. |
| Redemption Amount |
The invoice amount automatically populates this field once the Redeem button is clicked. The redemption amount can be manually adjusted but cannot exceed the invoice amount. |
| Load Amount | Enter the amount of money to load on the corresponding gift card. |
Click the Clear Card Information link to clear any gift card information and reset the Gift Card screen.
Buttons on the Gift Card screen are:
| Button | Description |
|---|---|
| Redeem | Debits a gift card. A credit transaction using the special Gift Card part number is posted on the invoice. The card number is stored in the part description field and the part number price is a credit amount. |
| Load | Loads a gift card with credit. A debit line is posted on the invoice using the gift card part. |
| Swipe | Used to authorize a gift card, if the system is using a point-of-sale device or Magtek unit. |
| Close | Closes the Gift Card screen without authorizing any transactions and returns to the previous screen. |
Security: 823 - Product Support - Parts Invoicing
Revision: 2026.01