Alternate Charge

Data Source: SALORD

To open the Alternate Charge tab, click an Order Number on the Parts Invoicing screen, or click the Need to create a new invoice? Click here to add link.

The Alternate Charge tab allows you to charge parts to equipment or to a specific G/L account without opening a work order.

The following is a description of the fields that appear on the Alternate Charge tab:

Field Description
Order Number The sales order number.
Location The branch location of the sales order.
Asset/Stock Number

The asset/stock number of the machine.

Note:  You can only enter a ? in this field if the Allow ? Stock Order Number on Alternate Charge switch is activated on the Authorization List for Product Support - Parts Invoicing screen.
G/L Account

The general ledger account number used to post the alternate charge.

Note:  If the unit is in Invoiced status, or if you leave this field blank and there is a matching Equipment Defaults entry set up, the system will auto-populate this field with the default Expense Account from the Equipment Defaults screen. If the Expense Account field is blank, the inventory account on the equipment default record is used. The inventory account is also what is used for units in inventory or rental status.

Description A brief description of the invoice. The invoice description will appear in the G/L History.

Note:  To use the alternate charge feature, alt charge must be set to "Y" in table CMBR3.

The following buttons allow you to complete your work on the Alternate Charge tab:

Button Function
Save Saves changes made to the Alternate Charge tab.
Save/Close Saves changes made to the Alternate Charge tab and closes the screen.
Close Closes the Alternate Charge tab without saving and returns to the Parts Invoicing screen.