Updating General Ledger Account Balances

Running balancing reports throughout the day without first updating the General Ledger accounts results in a discrepancy between the balances that are displayed and the actual balances of the General Ledger accounts (since the accounts have not been updated with the transactions currently being entered in to the system).

As such, balancing reports in IntelliDealer should ideally be run first thing at the beginning of each business day after successfully completing the day end procedures for the previous business day. Doing so ensures that IntelliDealer displays the true transaction totals in your General Ledger accounts before you generate any new transactions.

To update the General Ledger accounts complete these steps:

1. From anywhere in IntelliDealer navigate to Financial Management > General Ledger > Account History.

   The Account Lookup screen appears.

   

2. Click the Update Account Balances link.

   Note:  The Update Account Balances link only appears if the General Ledger requires an update.

   A message appears confirming that the account balances will be updated.

   

   Once complete, a system message is sent confirming that the General Ledger account balances have been updated.

   Update message

   

Security: Financial Management - General Ledger

Revision: 2024.09