Financial Management - General Ledger
To access the Work With Security Switches screen, click the link for the desired system or switch. You can control access to the security switch for individual users or user groups.
See also Reconciling the General Ledger to your parts inventory and Parts Transfer Accounting Options.
| Security Switches - General Ledger | |
|---|---|
| Add Account | Allows the user to add a new account on the Account Lookup screen. When enabled the Need to create an account? Click here to add link appears. |
| Change Account | Allows users to save changes made to the Account Profile screen. When enabled a Save button appears. |
| Delete Account | Allows the user to deactivate the Active for G/L field on the Account Profile screen. |
| Access Distribution | Gives the user access to the Distribution tab, through the Account Options screen by clicking on the Update/View Profile link. |
| Modify Distribution | Allows the user to save changes on the Distribution tab. When enabled a Save button appears. |
| Access Key Journals | Gives the user access to the Journal Listing screen, at Financial Management > General Ledger > Journals. |
| Access Key Subledger | Gives the user access to the Subledger Account Selection screen, at Financial Management > General Ledger > Subledgers. |
| Access Key Budgets | Gives the user access to the Budget Account Selection screen, at Financial Management > General Ledger > Budgets. |
| Access Set Budgets | Gives the user access to the Set Working Budgets screen, through the Budget Account Selection screen. When enabled the Set current year budgets from working budgets link appears. |
| Access Maintain Financial Ratio Budgets | Gives the user access to the Financial Ratio Budgets screen, through the Budget Account Selection screen. When enabled the Maintain financial ratio budgets link appears. |
| Customize Financial Reports | Allows the user to add a new financial report on the Financial Reporting Runs screen. When enabled the Need to create a new report? Click here to add link appears. |
| Access G/L Preliminary | Allows the user to print and review general ledger reports before a general ledger month end final is run. |
| Access Rerun Month End Reports | Allows the user to reprint general ledger departmental reports for closed general ledger reports. |
| Access Summarized Financials | Allows the user to produce a condensed balance sheet, operating and expenses, other deduction and income statements and a summary page. |
| View Payroll Journal Details |
Allows the user to access the Journal Details - Details screen for system-generated payroll journals. Even when this switch is not enabled, the Journal Details - Details screen for manually entered payroll journals is still accessible for the user. |
| Access Subledger Update | Allows the user to update a subledger and print a subledger report. When enabled, an Update and Reports option appears on the drop down list accessible by moving the cursor over an Account Number on the Financial Management > General Ledger > Subledgers screen. |
| Access Financial Reporting | Gives the user access to the Financial Reporting Runs screen, at Financial Management > General Ledger > Financial Reporting. |
| Access Close G/L Period | Gives the user access to the Close G/L Period screen, through the Close G/L Period link on Financial Management > General Ledger > G/L Month End. |
| Access Chart of Accounts | Gives the user access to the Chart of Accounts screen, at Financial Management > General Ledger > Chart of Accounts. |
| Access Account History | Gives the user access to the account history functions, through Financial Management > General Ledger > Account History. |
| Edit Subledger Description | Allows the user to edit a subledger description on the Subledger Description field. When enabled, the Description field on the Subledgers screen is highlighted. Clicking on a Description link opens the Subledger Description screen. |
| Edit Subledger Details | Allows the user to make subledger adjustments, clear subledgers, pay all subledgers, or pay single subledgers. When enabled, Adjustment, Clear, Pay All and Pay buttons appear on the Subledgers screen. |
| Access Journal Breakdown Report | Allows the user to print summarized or detailed breakdown list of journals. |
| Allow Deletion Of Journal Breakdown Files For All Users | Allows any user to delete the journal breakdown files listed on the Files screen. |
| Access Journal List Report | Allows the user to print all manually entered journals for a specific period. |
| Access Trial Balance Report | Gives the user access to the Trial Balance Report screen that allows you to run the report. |
| Access Retransmit Financials | Allows the user to re-transmit financial data, if the data was not transmitted properly or you want to reprint GL1115 report. |
| Access General Invoicing | Gives the user access to the General Invoicing screen at Financial Management > General Ledger > Account History |
| Access General Invoicing After Print Final | Allows the user to edit an invoice after printing a final invoice. |
| Access General Invoicing Multimedia | Gives users access to the Multimedia tab when creating or modifying an invoice. |
| Add General Invoicing Multimedia | Allows the user to add multimedia files to the invoice from the Multimedia tab. |
| Modify General Invoicing Multimedia | Allows the user to modify or delete multimedia files associated with the invoice from the Multimedia tab. |
| Access Fixed Assets | Gives the user access to the Fixed Assets screen at Financial Management > General Ledger > Fixed Assets. |
| Allow Entry to Control Special Accounts | Allows the user to post against special accounts through journal entries. |
| Access Special Billing | Allows the user access to the Special Billing screen at Financial Management > General Ledger > Special Billing. |
| Allow Entry of Invoice# for Single (Print Final) Invoice. | Allows the user to access the Print Final screen, creating an invoice number for a single print final invoice. When enabled, a Print Final button appears on the Frequency tab. |
| Access Area Sales | Allows the user access to the Area Sales screen at Financial Management > General Ledger > Area Sales. |
| Access Bank Reconciliation | Allows the user to access the Bank Reconciliation screen at Financial Management > General Ledger > Bank Reconciliation. |
| Access Check Reconciliation Upload | Allows the user to upload a Check Reconciliation file on the Bank Reconciliation screen through the Upload Check Reconciliation File link. |
| Access Check Reversal | Allows the user to upload to Reverse a Check on the Bank Reconciliation screen through the Reverse a Check link. |
| Access Bank Reconciliation Preliminary | Allows the user to run a Bank Reconciliation Preliminary. |
| Access Bank Reconciliation Update | Allows the user to run the update on the Bank Reconciliation screen at Financial Management > General Ledger > Bank Reconciliation. |
| Access Positive Pay Download | Allows the user to create a Positive Pay file on the Bank Reconciliation screen through the Create Positive Pay File link. |
| Access CNH Financial Transmit |
Allows the user to transmit CNH financial data and create a trial balance report through the CNH Financial Transmit link on the Financial Management > General Ledger > Financial Reporting screen. |
| Access G/L Journal Upload |
Gives the user access to UPJRL01.htm Requires Feature 6141. |
| Access Apply Distribution Check Box On G/L Journal Upload |
Allows the user to choose if G/L Journal Uploads affect the Distribution Accounts. Note: If the check box is not shown, the system defaults to applying G/L Journal Uploads to all Distribution Accounts. |
| Access CNH Customer Sales History | Allows the user to create a customer sales history file that can be sent to CNH. This is accessed through the CNH Customer Sales History link on the Financial Management > General Ledger > Area Sales screen. |
| Lock Budgets For Months Closed In Open Fiscal | When enabled, prevents users from updating budget values on the Budgets screen for closed months in an open fiscal year. |
| Access G/L Account Upload |
Allows the user to access the G/L Account Upload link on the Account Lookup screen which, in turn, allows them to create a new G/L account by uploading the associated CSV file. Warning: New G/L accounts should only be created internally by IntelliDealer personnel. |
| Access JD Proactive Jobs | Gives the user access to the John Deere Proactive Jobs interface. When enabled, a link appears on the General Invoicing screen. |
| Modify and Delete Key Journals | When enabled, locks the ability to modify and delete key journals that are created. New journal entries are set to read only by default. |
| Access Avalara Bulk Ship To Address Validation Utility | When enabled, a menu option (Address Validation) appears on the Financial Management > General Ledger > Address Validation menu. See AvaTax: Bulk Ship To Address Validation Utility. |
| Control History Access | Allows the user to assign users to an Allow History and Restrict History list on the G/L Account Access List at Configuration > General Ledger > G/L Accounts > Account Access List screen. |
| Allow Bill Invoice In General Invoicing | If selected, allows the user to access Java-based billing runs within General Invoicing. |
| Access Fixed Assets Multimedia | Gives the user access to the Multimedia tab accessed through Financial Management > General Ledger > Fixed Assets. |
| Add Fixed Assets Multimedia | Allows the user to add multimedia to a fixed asset, accessed from the Multimedia tab. When enabled, the link Click here to add new link appears. |
| Modify Fixed Assets Multimedia | Allows the user to edit a multimedia link on the Multimedia tab. Click on the Title of the multimedia link to access the Edit Link screen. When enabled, the Title of the multimedia link is highlighted when the switch is on. |
| Access Tax Analysis | Allows the user to create a tax analysis report from the Financial Reporting Runs screen which can be accessed from Financial Management or Management Central. |
|
Default Responsible Salesperson to Customer Profile |
Allows access to the checkbox Default Responsible Salesperson to Customer Profile. This checkbox determines whether the system should use the customer's default responsible salesperson from their customer profile to populate the Responsible field. |