Configuration: Currency Listing

Use the Currency screen to set up one character currency codes and assign an exchange rate for each code. Exchange rates associated with a currency code can be applied to transactions within the Accounts Payable system for vendors set up with currency codes on the Currency field on the Vendor Profile tab. A currency code can also be assigned to an A/R Agency code in Parts Invoicing to allow for foreign currency.

To open the Currency screen, navigate to Configuration > General Ledger > Accounts Payable > Currency.

Topics in this section include:

Example of Currency Codes

An optional bank account, payables account, and discount account can be set up on the currency code. The system defaults vendors set up with the corresponding currency code to these accounts, if accounts have not previously been assigned to the vendor. Currency codes can also be set up with separate Foreign Exchange G/L accounts used to post transaction within the Accounts Payable and Parts Sales systems.

Select the Example link for further information clarifying the interaction between currency code and the Accounts Payable system. Example

These entries take place when a currency code is used in the Accounts Payable system. In this example the Add Currency/Change Currency screen is set up with the following G/L accounts for currency code X:

Field G/L Account
Bank Account 10202
Payables Account 21600
Discount Account 6690010
Foreign Exchange Bank 22004
Foreign Exchange Payables 21550

The exchange rate used in this example is 1.55 %.

An entry of $100.00 with a 7 % discount is made in the Accounts Payable system. Currency code X is attached to the vendor used to make the entry. The entire voucher is posted on the Travel Expense account 5140010.

When the voucher is entered and updated in the Accounts Payable system, these entries are posted by the system.

G/L Account Debit (DR) Credit (CR)
Travel Expense (5140010) 155.00  
Payables Account (21600)   100.00
Foreign Exchange Payables (21550)   55.00

When the check is issued, these entries are posted.

G/L Account Debit (DR) Credit (CR)
Foreign Exchange Payables (21550) 55.00  
Payables Account (21600) 100.00  
Bank Account (10202)   93.00
Foreign Exchange Bank (22004)   55.00
Discount Account   7.00

Posted Vouchers

When A/P vouchers are posted and/or checks are issued for a vendor, automatic journal entries are generated based on the information on the Add Currency/Change Currency screen.

Screen Description

The sorting options on the Currency screen are:

Sort by
Field Description
Code Sort the search results by currency code.
Description Sort the search results by currency code description.

The search fields on the Currency screen are:

Field Description
Select Code Search for a currency code by entering a currency code.
Select Description Search for a currency code by entering a currency code description.
Include Inactive If selected, includes inactive currency codes for use within the search results.

The fields on the Currency screen are:

Field Description
Code A one character alphanumeric code used to represent the currency within the system. Blank currency codes are reserved for Canadian funds and Currency Code "A" is reserved for American funds.
Description A brief description of the currency code. The Description field is used for reference and is not printed.
Exchange Rate

The exchange rate used to calculate the currency exchange amount posted to the payables on the G/L.

Datasource: PFWTAB

Revision: 2026.07