BRP: Invoices
Use the Invoices tab under Configuration > Interfaces > BRP > Interfaces to set options, posting accounts, and manual import for BRP vendor invoices. The tab has four sub-tabs: Configuration, Invoice Type Accounts, Surcharge Accounts, and Import.
Feature 6417 - BRP Interfaces 1.0 is required to open this screen.
To open the Invoices tab, navigate to Configuration > Interfaces > BRP > Interfaces, then click Invoices.
Configuration
Use the Configuration sub-tab to set default behavior for BRP invoice voucher processing.
| Field | Description |
|---|---|
| Create Zero Dollar Voucher | When selected, IntelliDealer creates a voucher even when the imported invoice total is zero. |
| Default Vendor | The vendor IntelliDealer uses when an imported BRP invoice does not match a configured dealer number and vendor combination on the Invoice Type Accounts sub-tab. |
Click Save to store changes on this sub-tab.
Invoice Type Accounts
Use the Invoice Type Accounts sub-tab to map each BRP Dealer Number and Vendor to the general ledger accounts IntelliDealer uses when it builds accounts payable vouchers from imported BRP invoices.
The grid lists BRP dealer numbers; each row represents one dealer location. Columns show dealer number, vendor, and summary account values. Click a row to open the detail panel. Dealer Number is fixed for each row. Select the BRP vendor and every account that applies to your posting rules.
Fields on the detail panel include:
| Field | Description |
|---|---|
| Dealer Number | The BRP dealer number for this location. IntelliDealer matches imported BRP invoices to this row when the invoice dealer number is the same. The field is display-only on the detail panel and matches the row you selected in the grid. Configure BRP dealer numbers under Configuration > Interfaces > BRP > Interfaces (for example on the Dealer Numbers tab or the vendor profile). |
| Vendor | The BRP vendor for this dealer number. |
| Accounts Payable | The payables control account for this dealer and vendor. |
| Parts Account | Expense or inventory account for parts lines. |
| Equipment Account | Account for equipment-related invoice lines. |
| Service Account | Account for service-related invoice lines. |
Save the detail panel to update the selected row.
Surcharge Accounts
Use the Surcharge Accounts sub-tab to assign general ledger accounts for discount, surcharge, handling fee, freight, consignment, and other fees by BRP Dealer Number and Invoice Type.
The grid lists existing combinations. Click Create to add a row; choose the dealer number and invoice type (these keys cannot change after the record is saved). Click a row to edit the accounts.
| Field | Description |
|---|---|
| Dealer Number | The BRP dealer number for this surcharge rule set. |
| Invoice Type | The BRP invoice type (for example parts, service, or equipment) that this rule set applies to. |
| Discount Account | Account for discount lines on that invoice type. |
| Surcharge Account | Account for surcharge lines. |
| Handling Fee Account | Account for handling fees. |
| Freight Account | Account for freight charges. |
| Consignment Account | Account for consignment-related amounts. |
| Other Fee Account | Account for other fee lines that are not covered by the fields above. |
Import
Use the Import sub-tab to request a one-time download and import of BRP invoice data for a date range.
| Field | Description |
|---|---|
| From Date | Start of the date range for the import job. |
| To Date | End of the date range for the import job. |
Click Import to submit the job. IntelliDealer displays a success message when the job is queued. Processing runs in the background.
See also: BRP Parts Interfaces.