Adjustment

Data Source: Not Applicable

To open the Adjustment screen, click the Adjustment button the Key Cash Receipts screen.

The Adjustment screen can be used to record any accounting transactions. This screen will be displayed when the Adjustment, Reverse or Copy buttons are selected. Any general ledger account can be entered on the Adjustment screen equipment account, parts accounts and accounts payable should not be used. It is recommended that this Adjustment screen only be used for writing off late charges.

The following fields appear on the Adjustment screen:

Field	Description
Invoice Number	The reference number for the invoice that is being adjusted.
Invoice Date	The original date that the invoice being adjusted was created. This date determines the aging period that the invoice appears in if this adjustment affects accounts receivable.
Account Number	The number of the account being referenced by this adjustment.
Description	A brief description of the transaction being performed. Note:  The description is only retained when a non A/R account is used and a miscellaneous customer is not being used.
Payment Date	The date the payment is applied to the invoice. Note:  The payment date entered must be a date in the current accounts receivable month.
Payment Amount	The amount applied to the amount owing on the invoice.
Payment Check Number	The number of the check used to pay the invoice.

The following buttons allow you to complete your work on the Adjustment screen:

Button	Description
Save	Saves changes made to the Adjustment screen and records the accounting transaction.
Close	Closes the Adjustment screen without saving and returns to the Key Cash Receipts screen.