Reversing a Voucher

The Reverse option is used to create another voucher with a negative invoice amount and a negative discount amount (if a discount exists).

If a schedule exists for the voucher being reversed, it is not copied. A message is displayed stating that the schedule must be manually cleared before continuing with the reversal. If a partial payment exists on the voucher being reversed, it will be zeroed.

When reversing a voucher A/P Voucher Distribution entries that are either Account Distribution Postings or Account Distribution Original Transaction Reversal, are excluded from the reversal voucher.

1. From anywhere in IntelliDealer, navigate to Financial Management > Accounts Payable > Adjust Outstanding.

   The Adjust Outstanding screen appears.

   
   

2. Click on the number of a Voucher to reverse.

   The Vouchers Information tab appears.

   
   

3. Click the Reverse button.

   The Select Voucher Batch screen appears.

   
   

   The reversed voucher is added to the voucher batch selected.
   The Adjust Outstanding screen appears indicating that the selected voucher was reversed.

4. Navigate to Financial Management > Accounts Payable > Vouchers.

   The Vouchers - Outstanding Batches screen appears.

5. Move the cursor over the Batch number you used when reversing the voucher and select Edit from the pop-up menu.

   The Vouchers screen appears.

6. Click on the Voucher Number you reversed.
   The Vouchers Information tab appears, showing the reversed distribution entries as negatives.