Adjust Outstanding

The Adjust Outstanding screen allows you to adjust an outstanding voucher.

To open the Adjust Outstanding screen, from anywhere in IntelliDealer, navigate to Financial Management > Accounts Payable > Adjust Outstanding.

Topics in this section include:

• Adjusting An Outstanding Voucher

• Adjusting an Outstanding Voucher with a Payment Schedule

• Screen Description

See also: How to Reverse a Check in IntelliDealer.

Adjusting An Outstanding Voucher

1. From anywhere in IntelliDealer, navigate to Financial Management > Accounts Payable > Adjust Outstanding.

   Adjust Outstanding screen

   

2. Enter your search criteria in the appropriate fields and click Go >> link to begin the search.

   Outstanding vouchers matching your search criteria appears.

3. Select the checkbox next to one or more vouchers, then click Quick Check.

   The A/P Voucher Quick Check Printing screen appears

   

4. On the A/P Voucher Quick Check Printing screen:

   • Enter the Check Number.

   • Select the desired Quick Check Printer.

   • Select a Check Date. This batch will be posted to the G/L on the selected date.

   A/P Voucher Quick Check Printing screen

   

5. Click Print to generate the quick check and adjust the outstanding A/P voucher.
   - or -
   Click Close to exit the screen without adjusting the voucher or printing a check.

Adjusting an Outstanding Voucher with a Payment Schedule

If a payment schedule is set up on the voucher you must access the Terms & Payment Schedule tab to print the Quick Check.

1. From on the Adjust Outstanding screen, search for and select a Voucher.
   The Vouchers Information screen appears.

   Vouchers Information tab

   
   

2. Click the Term & Schedule tab.

   The Terms & Payment Schedule tab appears

   
   

3. Click the Quick Check button.

   The A/P Quick Check Printing - Voucher screen appears

   
   

4. On the A/P Quick Check Printing - Voucher screen, enter a Check Date.

5. Click on the Print button to print the quick check. For example: AP6000F.

Screen Description

The sorting options on the Adjust Outstanding screen are:

Sort by
Field	Description
Vendor	Sort the search results by vendor name.
Amount	Sort the search results by invoice amount.
Due Date	Sort the search results by due date.
Invoice Number	Sort the search results by invoice number.

The search fields on the Adjust Outstanding screen are:

Field	Description
Select Vendor Number	Search for outstanding vouchers by entering a vendor number.
Select Voucher Number	Search for outstanding vouchers by entering a voucher number.
Select PO Number	Search for outstanding vouchers by entering a purchase order number.
Select A/P Account	Search for outstanding vouchers by entering an accounts payable account.
Select Due Date Range	Narrow down the outstanding vouchers search results by selecting a due date range.
Select Invoice Number	Search for outstanding vouchers by entering an invoice number.
Select Amount	Search for outstanding vouchers by entering an invoice amount.
Select Stock Number	Search for outstanding vouchers by entering a stock number.

The fields on the Adjust Outstanding screen are:

Field	Description
	Allows you to select the corresponding voucher, for use with the Quick Check button. Vouchers may not have a checkbox if: A payment schedule is set up. The user can issue a quick check directly from the Terms & Schedules tab of the voucher. The voucher is on hold The voucher has already been paid by a quick check
Voucher	The voucher number assigned by the system during the voucher creation process.
Vendor Name	The vendor name.
Invoice Number	The invoice number.
Invoice Amount	The net invoice amount. The net invoice amount equals the Invoice Amount minus Discount. - OR - If a Payment Schedule exists, the net invoice amount equals Partial Payment minus Discount.
Vendor Total	The total amount owed by the vendor.
Invoice Date	The original date that the invoice being adjusted was issued by the supplier.
Due Date	The date that a check is to be printed for this voucher.

Click on a Voucher number to open the Vouchers Information tab.

Click on a Vendor Name to open the Vendor Profile screen.

Click the FileBound icon to view the selected invoice from within FileBound.

Note:  The FileBound icon only appears if your dealership is licensed for feature number 6211 and the Display FileBound Invoice Details switch is activated (995 - User Security).

To complete your work, select one or more vouchers and click the Quick Check button. The A/P Vouchers Quick Check Printing screen opens.

Data Source: OUTSTD

Security: 601- Financial Management, Accounts Payable

Revision: 2024.3