Vouchers

The Vouchers screen shows the vouchers that have been entered as part of the selected batch and allows you to create a new voucher to apply to a customer account, create a new voucher, view voucher batch G/L totals, print a voucher batch report, and exit existing vouchers.

To open the Vouchers screen, hover over a Batch number on the Vouchers - Outstanding Batches screen and select Edit from the pop-up menu.

Screen Description

The sorting options on the Vouchers screen are:

Sort by
Option Description
Voucher Number Sorts search results by the voucher number.
Total Sorts search results by the total amount of the voucher.
Vendor Sorts search results by vendor.

The fields on the Vouchers screen are:

Field Description
Voucher Number The voucher number assigned by the system.
Source

The method by which the voucher was created. Can be one of:

  • Keyed
  • FileBound
  • Komatsu Invoice
  • JD Warranty Credits
  • Kubota Invoice
  • Update Supplier Invoice Amount
  • Payroll Plus
  • Check Reversal process
  • Uploaded
Vendor

The vendor name on the voucher.
Invoice Number

The supplier's invoice number.
Invoice Date The date on the invoice.
Status

The status of the voucher. One of: 

  • Pending —vouchers not yet picked up by A/P Voucher Update

  • Outstanding—vouchers already picked up by A/P Voucher Update)

  • Historical—paid vouchers.
Status Details Details on the current status of the voucher.
Total The total amount on the voucher.

Click a Voucher Number to open the Voucher Information tab.

Click the FileBound icon to view the selected invoice from within FileBound.

Note:  The FileBound icon only appears if your dealership is licensed for feature number 6211 and the Display FileBound Invoice Details switch is activated (995 - User Security).

Select the Click here to add to batch link to add a voucher to the batch.

Use these buttons to complete your work on the Vouchers screen:

Button Function
Total

Opens the General Ledger Totals screen which displays a summary of the general ledger postings that correspond to the vouchers entered. The debits and credits outlined on this screen will be posted to the general ledger if you perform an update on this batch.
Preliminary Runs the Vouch Batch Preliminary report (WFMAPVE01).
Done Closes the Vouchers screen and returns to the Vouchers - Outstanding Batches screen.

Data Source: OUTSTD

Security: 601 - Accounts Payable

Revision: 2025.06