Details

Use the Details tab to add items for order onto a miscellaneous purchase order.

To open the Details tab, hover over a PO Number on the Purchase Orders screen and select Edit from the pop-up menu, or click the Click here to add a purchase order link.

Note:  This version of the Details tab appears for a Miscellaneous purchase order type.

The reference fields on the Details tab are:

Field	Description
PO Number	The purchase order number.
Type	The type of purchase order (miscellaneous, equipment, fixed assets, or equipment replenishment).
Status	The current status of the purchase order.
Location	The location where the purchase order was created.

The fields on the Details tab are:

Field	Description
Item Number	The item number of the item being purchased.
Description	A brief description of the item number.
Quantity	The quantity of items being purchased.
Outstanding	The quantity of outstanding (back ordered) items on the purchase order.
Price	The price on the item.
Unit of Measure	The unit measure parameters of the item. If the item comes in a package or is a single item (each).
Extended Price	A total price for ordering this item, defined as the Price of this item times the Quantity Ordered.
Distribute	Click Add to open the G/L Distribution screen, to distribute an item among several G/L accounts. When creating a Miscellaneous purchase order, if the selected vendor has distribution specified on the Distribution tab of the vendor profile (and if that distribution amounts to 100%), an Edit link appears in this field whenever a new item is added to the purchase order and the system automatically applies the default distribution to the item.

Click the More icon to add or view an extended description of the item. A Red More icon indicates that an extended description is already loaded.

Use these buttons to complete your work on the Details tab:

Button	Description
Save	Saves changes made on the purchase order. Only the user who created the purchase order can save changes to a purchase order. A Take Over PO button appears on the Purchase Order General tab if you are not the creator of the purchase order. Clicking this button takes over the selected PO, making you the new creator.
Receipt	Completes the purchase order by receiving the purchase order. After receiving a purchase order the status changes to completed (with no back orders).
Close	Closes the purchase order and returns to the Purchase Orders screen.

Data Source: POEOH, POFOD, POMOD

Revision: 2026.01