Add Account 1st Digits/Change Account 1st Digits
Data Source: PFWTAB
To open the Add Account 1st Digits/Change Account 1st Digits screen, click a 1st Digit or the Need to create a new account first digit? Click here to add link on the Account 1st Digits screen.
The Add Account 1st Digits/Change Account 1st Digits screen allows you to add a new account 1st digit or maintain existing account 1st digits.
The following fields appear on the Add Account 1st Digits/Change Account 1st Digits screen:
| Field | Description |
|---|---|
| 1st Digit | The first digit value used to represent the type of account. Up to nine single digit numbers can be defined. |
| Account 1st Digit Description |
A description that will appear on the total line on preliminary and final month end G/L reports after all accounts using the associated 1st digit are printed. Note: The Description set up on the Add Account Grouping/Change Account Groupings screen will print when the first three digits on the account number are changed. The Descriptions set up on the Account 1st Digits screen will print when there is a change in the first digit of the account number. |
| Subtotal After 1st Digit |
If selected, indicates that a subtotal will appear on financial reports for the 1st digit defined in the 1st Digit field. |
| Subtotal Description |
If the Subtotal After First Digit field is selected the description entered will appear on financial reports as the subtotal description. |
| Sale Accounts |
If selected, indicates the corresponding account 1st digit as a sales account. Note: Only account first digits with the Sale Accounts field selected can run the Tax Analysis report (BIL921). |
| Active for System |
Control whether the account 1st digit is active for use within the system.
Note: This field appears only by accessing the Change Account 1st Digits screen by clicking on a 1st Digit. |
The following buttons allow you to complete your work on the Add Account 1st Digits/Change Account 1st Digits screen:
| Button | Function |
|---|---|
| Save | Save changes made to the screen you are currently on. |
| Copy |
Copies the selected account 1st digit. Note: This button appears only by accessing the Change Account 1st Digits screen by clicking on a 1st Digit. Note: If all digits (0 - 9) are configured in the system the Copy button will not appear. |
| Save & New |
Saves a newly added account 1st digit and refreshes the Add Account 1st Digits screen, allowing you to add another account 1st digit without closing the screen. Note: This button appears only by accessing the Add Account 1st Digits screen by clicking the Need to create a new account first digit? Click here to add link. |
| Save & Next |
Allows you to save any edits/changes made to the selected account 1st digit and scroll through to the next account 1st digit in the list to apply any edits/changes. Note: This button appears only by accessing the Change Account 1st Digits screen by clicking on a 1st Digit. |
| Close | Closes the screen you are currently on and returns to the Account 1st Digits screen. |
Note: IntelliDealer does not support more than 1 start digit for Sales Accounts, Cost of Sales, or Expenses. The standard is to use 3-Sales, 4-Cost of Sales, 5-expenses and the order of the start digits should be consecutive so that various systems function properly eg, canned financial reports, KPI’s, DOC Report.