Financial Book Run

You can use the Financial Book Run screen to update reports, organize the order of reports, and modify print options before running a financial book.

To open the Financial Book Run screen, hover over a financial book Name on the Financial Books screen and select Run from the pop-up menu.


The fields on the Report Order section on the Financial Book Run screen are:

Report Order
Field Description
Report The name of the financial report included in the selected financial book.
Description A brief description of the financial report.
Run as of The date you wish to generate the financial report.
Run Date The date the report was last run.
Run Time The time the report was run.
Update Updates the selected report.
Move Manipulate the up and down arrows to change the report order within the financial book.

Select the Click here to update all reports link to update all the reports within the selected financial book.

Select the Click here to update all reports with mandatory account details only to update all reports within the selected financial book, but will not process any additional details (ie accounts) unless the "Show Account Details for Row" checkbox has been selected from the Row Information screen.

The fields on the Print Options section on the Financial Book Run screen are:

Print Options
Field Description
Printer The printer to be used for printing the financial reports produced by the run.
or PDF Creates a PDF file of the financial book, which can be viewed via the PDF Viewer.
Copies The number of copies of the financial book you wish to print. This parameter is ignored if the financial book is being produced as a PDF or is being emailed.
Duplex Whether to print the financial book double sided (Yes) or print single sided (No). This parameter is ignored if the financial book is being produced as a PDF or is being emailed.
Generate Cover Page

If selected, generates a cover page for the selected financial book.

This field only appears if you have multiple reports selected for the financial book.
Line 1, 2, and 3

Allows you to enter up to three lines of text which will appear on the financial book cover page.

This field only appears if you have selected the Generate Cover Page option above.
Generate Table of Contents

If selected, generates a table of contents for the selected financial book.

This field only appears if you have selected the Generate Cover Page option above.
Print Details

Allows you to select the level of detail you want to include on each report in the book. Options are:

  • Use Row Settings—requires the Access Fin Report Detail Lines switch be activated on the Authorization List for Global Security screen. Only rows for which the Show Account Details for Row switch is activated on the Row Information screen will display detail lines. As such, use the Use Row Settings option if you want the printed or emailed versions of the report(s) to hide or display the account detail lines based on the Show Account Details for Row switch.
  • Summary Only
  • Detail Only—requires the Access Fin Report Detail Lines switch be activated on the Authorization List for Global Security screen.
  • Summary and Detail—requires the Access Fin Report Detail Lines switch be activated on the Authorization List for Global Security screen.

Use these buttons to complete your work on the Financial Book Run screen:

Button Function
Refresh Refreshes the field data on the Report Order section.
Print Prints the selected financial book.
E-mail Emails the users on the email distribution list on the Email List tab.
Close Closes the Financial Book Run screen without running the financial book and returns to the Financial Books screen.

Data Source: RFGRD

Security: 602 - Financial Management - General Ledger

Revision: 2024.08