Rental Rate Authorization
The Rental Rate Authorization screen is accessed by clicking an employee name in the Requested By field on the Rate Authorization tab.
Use the Rental Rate Authorization screen to review the details of a rental rate authorization request.
Fields on the Rental Rate Authorization screen are:
| Field | Description |
|---|---|
| Location | The location where the request was created. |
| Contract Number | The rental contract number associated to the request. |
| Line Number | The line number on the contract related to the request. |
| Stock Number/ Part Number | The stock number or part number associated to the request. |
| Standard Rate |
On pending requests, the standard rate is the standard rental rate for the selected unit and duration as configured in the RMRATE file of the green screen application. On historical requests (requests which have already been accepted, declined or cancelled) the standard rate is the standard rental rate for the selected unit and duration as configured in the RMRATE file of the green screen application plus or minus any special pricing records (if applicable) for the customer on the contract. |
| Customer Rate (if applicable) |
The standard rental rate for the selected unit and duration plus or minus any special pricing records for the customer on the contract (if applicable). This field only appears when viewing a pending request. When viewing a historical request, the customer rate is represented in the Standard Rate field. |
| Current Rate | The rental rate for the selected unit and duration as it currently appears on the contract. |
| Requested Rate | The requested override rate and the percentage increase or decrease from the standard rental rate of the unit. |
| Authorized Rate |
The authorized rental rate. When reviewing a pending request, if you accept the request and enter an authorized rate that is higher than the Requested Rate, the Override field on the contract is auto-populated with the authorized rate. If you accept the request and enter an authorized rate that is less than or equal to the Requested Rate, the requested rate appears in the Override field on the contract. |
| Commissionable |
Denotes whether the selected rental contract is marked as commissionable. This field is for reporting purposes only. If selected, no commissions are calculated by the system. |
| Description |
A brief description explaining why the request has been or will be approved or denied. If you decline the request, you must provide a description. |
| Status | The status of the request. |
| Requested By | The name of the employee who created the request. |
| Customer | The name of the customer associated to the rental contract. |
| Date Requested | The date of the request. |
| Salesperson | The name of the salesperson associated to the rental contract. |
| Date Accepted (if applicable) |
The date on which the request was accepted. This field only appears on historical requests that have already been accepted. |
Click a Part Number to view the associated Parts Profile.
Click a Stock Number to view the associated Equipment Profile screen.
Note: The Accept and Decline buttons only appear on pending requests.
Click Accept to approve the request, allowing the user who created it to save the Authorized Rate (or higher) to the contract.
Click Decline to deny the request. If you deny a request you must enter a Description.
Click Close to close the request without sending a decision.
Revision: 2026.01