Quote Adjustments
Use this screen to set the General Ledger accounts to which a gain or loss on a Work Order quote is posted.
A quote adjustment specifies which general ledger account holds the difference between the quoted amount and the actual charged amount. When a customer is quoted an amount to perform work and you accept the quote, the quote data is propagated to the work order into the Quote/Estimate tab. Any difference between the amount quoted for each type of work, and the amount actually entered to the Segments tab, is posted to the General Ledger accounts defined in this table. Since this data is used for accounting and reports, each location must have its own quote adjustments for the relevant cash codes. Within the quote adjustment, the information is further subdivided into categories, with labor being the most frequently used.
Note: Gains and losses can only occur on Quotes. Once a Quote is created in the system, the customer cannot be charged a different amount. Some dealers prefer to give Estimates rather than Quotes since these restrictions do not apply in the software.
To open the Quote Adjustments screen, click a Status or the Need to create a new quote adjustment? Click here to add link on the Quote Adjustments Listing screen.
The fields on the Quote Adjustments screen are:
| Field | Description |
|---|---|
| Status |
The status (Customer, Warranty, or Internal) of this Quote Adjustment. This field indicates who is paying for the segment if accepted into a work order. |
| Location | The location where the quote adjustments will apply when a work order is created. |
| Ensure Amount Equals Rate / Hour Times Hours |
Select the checkbox to prevent errors when a user changes the total amount of labor on a work order. When a quote is defined for a work order, a rate code can be defined on the segment of the work order. The rate code can be keyed in on the work order, or populated when a quote from the quoting/estimate system is accepted into the work order. If the quote and the rate code are in place, and this checkbox is active, the system checks that the total amount of the quote equates to the work order rate code per hour shown on the work order, times the number of hours entered. |
| Gain/Loss Accounts |
The General Ledger accounts to which a gain or loss on a Work Order quote should be posted. The gain or loss occurs when the actual amount entered to the Work Order is less than or more than the quoted price. The gain or loss is posted when the Work Order is closed and when a Work Order is billed. Account entry fields are Labor, Sublet, Service Call, Delivery, Other. |
| Active for System | Select the checkbox to indicate that this set of Quote Adjustments is active for the IntelliDealer system. |
Use these buttons to complete your work on the Quote Adjustments screen:
| Button | Function |
|---|---|
| Save | Saves changes made on the Quote Adjustments screen. |
| Save & New |
Saves a newly added Quote Adjustment account settings to the Quote Adjustments screen and open a new instance of this screen. |
| Save & Next |
Saves the changes these accounts and moves on to the next set of quote adjustments in the list. |
| Close | Closes the Quote Adjustments without saving and returns to the Quote Adjustments screen. |