Voucher: Purchase Order Tab

Use the Purchase Order tab to view and select purchase order(s) for the voucher being entered. From this screen, information about the purchase can be modified provided you have the appropriate authority.

To open the Purchase Orders tab, click a Voucher number on any of these screens: Adjust Outstanding, Vouchers, or Vendor History.

The search fields on the Purchase Order tab are:

Field	Description
Select Vendor Number	Search by vendor number.
Select PO Number	Search by purchase order number.
Select Receipt Date	Narrow down the purchase order search results by selecting/entering a receipt date range.
Select Location	Search by location.
Select Type	Search by the type of purchase order.

The fields on the Purchase Order tab are:

Field	Description
	Indicates which purchase orders have been selected to be included in the voucher. If your receipts are from a single purchase order, the PO number field displays that purchase order system PO number. If you have selected receipts from multiple purchase orders, "MULTIPLE" appears in the PO number field on the Voucher tab, and the vendor options PO details displays the voucher’s receipts in the purchase order Receipt Selection screen.
PO Number	The purchase order number.
Vendor	The vendor name.
Location	The location of the purchase order.
Description	A brief description of the purchase order.
Type	The purchase order type.
Date Receipted	The date the purchase order was receipted.
Receipt Total	The total amount of the purchase order. A negative Receipt Total value indicates that the parts order has been reversed.
Landed Cost	The landed cost is determined by the type of order used when the parts purchase order is created (e.g. SO: Stock Order, MD: Machine Down, FI: Fill In, etc.). Parts are then received into inventory at the landed cost figure, which in turn affects the Average Cost The average cost is automatically updated whenever parts are receipted in the system (either through inventory adjustments or parts orders). When a part is returned, the system uses the Average cost to return that part to Inventory. To calculate Average Cost, assume a part is added to the system with a cost of $10.00 and 2 parts are receipted. The average cost is $10.00 for each of these 2 parts. Now assume the cost increases to $12.00 later in the year and 1 additional part is receipted after that cost has increased. The new average cost is calculated as follows: (Old Avg Cost x Old on Hand) + (New Cost x Number of Parts Receipted at New Cost) / Old on Hand + Number of Parts Receipted OR (10.00 x 2) + (12.00 x 1) / (2 + 1) = $10.66. Some additional costs that you might include in your landed cost factor are freight, duty, exchange, or premium for certain types of orders such as machine down, etc.

Note:  Only miscellaneous and equipment purchase orders support P/O Distribution.

Move the cursor over the PO Number and select:

• Display—to open the P/O Receipt Details screen in display mode.

• Change—to open the P/O Receipt Details screen in change mode.

Use these buttons to complete your work:

Button	Description
Full Receipt	Use this option when goods have been received and the dealer is paying the full amount for the goods.
Partial Receipt	Use this option when goods have been received, and the dealer is paying for only part of the amount.

Data Source: PORH

Security: 601 - Accounts Payable

Revision: 2025.05