Journal Details - Details

Use the Journal Details - Details screen to view the selected general ledger journal details. To access the screen, click a Journal Number on the Journal Details screen. You can also access this screen by clicking a journal Reference number on the G/L Inquiry screen.

Topics in this section are:

• SAxx (Billing Sales Analysis) Journal Type

• APxx (Accounts Payable) Journal Type

• CRxx (Cash Receipts) Journal Type

• PAxx (Payroll) Journal Type

• LCxx (Late Charge) Journal Type

• IAxx (Inventory Accrual) Journal Type

• APOU, APIN, PYOU, PYIN, PTxx, RTxx, or SCxx Journal Types

• Manually Entered Journal Type

• Buttons

SAxx (Billing Sales Analysis) Journal Type

Sorting options on the Journal Details - Details screen:

Sort by
Field	Description
Invoice Number	Sort the search results by invoice number.
Invoice Date	Sort the search results by date.
Amount	Sort the search results by amount.
Description	Sort the search results by description.
Absolute Amount	Sort the search results by absolute amount. Helps pair debit and credit amounts together by ignoring the negative and positive signs on the amount values.
Reference Number	Sort the search results by reference number.

Search fields on the Journal Details - Detailsscreen:

Field	Description
Show Subtotals	If selected, includes journal subtotals in the search results.
Only Totals	If selected, displays only the totals if sorting by Invoice Number, Invoice Date, or Reference Number.
Select Invoice Number	Search for Sales Analysis journal details by entering an invoice number.
Select Reference Number	Search for Sales Analysis journal details by entering a reference number.
Select Invoice Date Range	Narrow down the search for Sales Analysis journal details by entering an invoice date range.
Select Location	Search for Sales Analysis journal details by entering a location.
Select Customer Number	Search for Sales Analysis journal details by entering a customer number.

Information fields on the Journal Details - Details screen:

Information
Field	Description
Journal	The journal number.
Description	A description of the type of journal you have selected to drill down into.
Date	The date the journal was created.

Fields on the Journal Details - Details screen:

Field	Description
Billing Date	The date that the associated billing run was started.
Invoice Date	The date the invoice was created.
Invoice Number	The invoice number.
Name	The name of the user who created the invoice.
Description	A brief description of the sales analysis journal entry.
Location	The branch location where the invoice was created.
Reference Number	The invoice's reference number.
Amount	The invoice amount.

Click an Invoice Number to view further invoice details.

Click an Invoice Date to open the Cash Receipt Batch screen.

Click a customer Name to open the Customer Profile screen.

APxx (Accounts Payable) Journal Type

Sorting options on the Journal Details - Details screen:

Sort by
Field	Description
Invoice Number	Sort the search results by invoice number.
Description	Sort the search results by description.
Invoice Date	Sort the search results by date.
Amount	Sort the search results by amount.
Absolute Amount	Sort the search results by absolute amount. Helps pair debit and credit amounts together by ignoring the negative and positive signs on the amount values.
Reference Number	Sort the search results by reference number.
Check Number	Sort the search results by check number.
Check Date	Sort the search results by check date.
Vendor	Sort the search results by vendor.
Voucher Number	Sort the search results by voucher number.

Search fields on the Journal Details - Details screen:

Field	Description
Show Subtotals	If selected, includes journal subtotals in the search results.
Select Invoice Number	Search for A/P journal details by entering an invoice number
Select Check Number	Search for A/P journal details by entering a check number.
Select Reference Number	Search for A/P journals details by entering a journal detail reference number.
Select Invoice Date Range	Narrow down the search for A/P journal details by entering an invoice date range.
Select Check Date Range	Narrow down the search for A/P journal by entering a check date range.
Select Description	Search for A/P journal details by entering a vendor description.
Select Vendor Number	Search for A/P journal details by entering a vendor number.
Select Voucher Number	Search for A/P journal details by entering a voucher number.

Information fields on the Journal Details - Details screen:

Information
Field	Description
Journal	The journal number.
Description	A description of the type of journal you have selected to drill down into.
Date	The date the journal was created.

Fields on the Journal Details - Details screen:

Field	Description
Invoice Date	The date the invoice was created.
Invoice Number	The invoice number.
Description	A description of the vendor associated with the invoice.
Voucher Number	The voucher number of the selected invoice.
Check Number	The accounts payable check number.
Check Date	The date the check was issued.
Reference Number	A reference number related to the selected transaction, which varies depending on the transaction.
Amount	The payment amount posted to the G/L.

Click an Invoice Number to view further invoice details.

CRxx (Cash Receipts) Journal Type

Sorting options on the Journal Details - Details screen:

Sort by
Field	Description
Invoice Number	Sort the search results by invoice number.
Invoice Date	Sort the search results by date.
Amount	Sort the search results by amount.
Description	Sort the search results by description.
Absolute Amount	Sort the search results by absolute amount. Helps pair debit and credit amounts together by ignoring the negative and positive signs on the amount values.

Search fields on the Journal Details - Detailsscreen:

Field	Description
Show Subtotals	If selected, includes journal subtotals in the search results.
Select Invoice Number	Search for Cash Receipt journal details by entering an invoice number.
Select Invoice Date Range	Narrow down the search for Cash Receipt journal details by entering an invoice date range.
Select Customer Number	Search for Cash Receipt journal details by entering a customer number.

Information fields on the Journal Details - Details screen:

Information
Field	Description
Journal	The journal number.
Description	A description of the type of journal you have selected to drill down into.
Date	The date the journal was created.

Fields on the Journal Details - Details screen:

Field	Description
Invoice Date	The date the invoice was created.
Invoice Number	The invoice number.
Name	The name of the customer on the invoice.
Reference Number	The invoice's reference number.
Amount	The invoice amount.

Click an Invoice Number to view further invoice details.

PAxx (Payroll) Journal Type

Note:  If the View Payroll Journal Details security switch on system 501 or 602 is selected, payroll journals displayed on the Journal Details screen are locked preventing users from accessing payroll.

Sorting options on the Journal Details - Details screen:

Sort by
Field	Description
Invoice Number	Sort the search results by invoice number.
Invoice Date	Sort the search results by date.
Amount	Sort the search results by amount.
Description	Sort the search results by description.
Absolute Amount	Sort the search results by absolute amount. Helps pair debit and credit amounts together by ignoring the negative and positive signs on the amount values.

Search fields on the Journal Details - Detailsscreen:

Field	Description
Show Subtotals	If selected, includes journal subtotals in the search results.
Select Deduction Code	Search for Payroll journal details by entering a deduction code.
Select Check Number	Search for Payroll journal details by entering a check number.
Select Check Date Range	Narrow down the search for Payroll journal by entering a check date range.

Information fields on the Journal Details - Details screen:

Information
Field	Description
Journal	The journal number.
Description	A description of the type of journal you have selected to drill down into.
Date	The date the journal was created.

Fields on the Journal Details - Details screen:

Field	Description
G/L Date	Indicates the date the system will expense the payroll check.
Deduction Code	A four digit code which indicates the type of deduction applied to an employee's payroll total.
Description	The name of the employee receiving the check.
Check Number	The payroll check number.
Check Date	The date the check was issued.
Amount	The check amount.

LCxx (Late Charge) Journal Type

Sorting options on the Journal Details - Details screen:

Sort by
Field	Description
Invoice Number	Sort the search results by invoice number.
Invoice Date	Sort the search results by date.
Amount	Sort the search results by amount.
Description	Sort the search results by description.
Absolute Amount	Sort the search results by absolute amount. Helps pair debit and credit amounts together by ignoring the negative and positive signs on the amount values.

Search fields on the Journal Details - Detailsscreen:

Field	Description
Show Subtotals	If selected, includes journal subtotals in the search results.
Only Totals	If selected, displays only the totals if sorting by Invoice Number, Invoice Date, or Reference Number.
Select Invoice Number	Search for Late Charge journal details by entering an invoice number.
Select Reference Number	Search for Late Charge journal details by entering a reference number.
Select Invoice Date Range	Narrow down the search for Late Charge journal details by entering an invoice date range.
Select Customer Number	Search for Late Charge journal details by entering a customer number.

Information fields on the Journal Details - Details screen:

Information
Field	Description
Journal	The journal number.
Description	A description of the type of journal you have selected to drill down into.
Date	The date the journal was created.

Fields on the Journal Details - Details screen:

Field	Description
Invoice Date	The date the invoice was created.
Invoice Number	The invoice number.
Name	The name of the user who created the invoice.
Location	The branch location where the invoice was created.
Reference Number	The invoice's reference number.
Amount	The invoice amount.

Click an Invoice Number to view a preview of the invoice.

Click a Name to open the Customer Profile screen.

IAxx (Inventory Accrual) Journal Type

Sorting options on the Journal Details - Details screen:

Sort by
Field	Description
Part Number	Sort the search results by part number.
PO	Sort the search results by parts order number.
Invoice Number	Sort the search results by invoice number.
Amount	Sort the search results by amount.
Absolute Amount	Sort the search results by absolute amount. Helps pair debit and credit amounts together by ignoring the negative and positive signs on the amount values.

Search fields on the Journal Details - Details screen:

Field	Description
Show Subtotals	If selected, includes journal subtotals in the search results.
Only Totals	If selected, displays only the totals if sorting by Invoice Number, Invoice Date, or Reference Number.
Select Part Number	Search for Inventory Accrual journal details by entering a part number.
Select Vendor Number	Search for Inventory Accrual journal Details by entering a vendor number.

Information fields on the Journal Details - Details screen:

Information
Field	Description
Journal	The journal number.
Date	The date the journal was created.

Fields on the Journal Details - Details screen:

Field	Description
Vendor Name	The name of the vendor filling the parts order.
Part Number	The identification number of the ordered part.
Invoice Number	If applicable, the invoice number the part on order has been sold to, before being received into inventory.
PO	The parts order number.
Receipt Date	The date the parts order was received into inventory.
PPK	The parts per package quantity.
Quantity Received	The number of parts on the parts order received.
Amount	The parts order amount.
Extended Amount	The parts order extended amount. The extended amount is calculated by multiplying the quantity by the amount.

Click a Vendor Name to open the Vendor Profile screen.

Click a Part Number to open the Parts Profile screen.

APOU, APIN, PYOU, PYIN, PTxx, RTxx, or SCxx Journal Types

Sorting options on the Journal Details - Details screen:

Sort by
Field	Description
Invoice Number	Sort the search results by invoice number.
Invoice Date	Sort the search results by date.
Amount	Sort the search results by journal amount.
Description	Sort the search results by description.
Absolute Amount	Sort the search results by absolute amount. Helps pair debit and credit amounts together by ignoring the negative and positive signs on the amount values.

Search fields on the Journal Details - Details screen:

Field	Description
Show Subtotals	If selected, includes journal subtotals in the search results.

Information fields on the Journal Details - Details screen:

Information
Field	Description
Journal	The journal number.
Description	A description of the type of journal you have selected to drill down into.
Date	The date the journal was created.

Fields on the Journal Details - Details screen:

Field	Description
Journal	The journal number.
Account Number	The journal posts to the G/L account number loaded in this field.
Description	A brief description of the uploaded journal entry.
Amount	The total amount on the journal.

Manually Entered Journal Type

Sorting options on the Journal Details - Details screen:

Sort by
Field	Description
Account Number	Sort the search results by account number.
Description	Sort the search results by description.
Amount	Sort the search results by journal amount.

Search fields on the Journal Details - Details screen:

Field	Description
Show Subtotals	If selected, includes journal subtotals in the search results.

Information fields on the Journal Details - Details screen:

Information
Field	Description
Journal	The journal number.
Description	A description of the type of journal you have selected to drill down into.
Date	The date the journal was created.

Fields on the Journal Details - Details screen:

Field	Description
Journal	The journal number.
Account Number	The journal posts to the G/L account number loaded in this field.
Description	A brief description of the uploaded journal entry.
Amount	The total amount on the journal.

Buttons

Buttons on all the Journal Details - Details screens are:

Button	Description
Print	Prints the selected journal details.
Memos	Opens the Memos screen, displaying any memos attached to the journal entry. The Memos button appears only if memos exist on a journal entry.
Back	Closes the Journal Details - Details screen and returns to the previous screen.