Journal Details - Details

Data Source: OUTSTD, MNBDD, PARTHIST, YTDJRL

The Journal Details - Details screen can be accessed from the Journal Details screen by clicking on a Journal Number. This screen can also be accessed from the G/L Inquiry screen by clicking on a journal Reference number.

The Journal Details - Details screen allows you to view the selected general ledger journal details.

The following fields are available when accessing an .

The following are the sorting options available on the Journal Details - Details screen:

Sort by
Field Description
Invoice Number Sort the search results by invoice number.
Invoice Date Sort the search results by date.
Amount Sort the search results by amount.
Description Sort the search results by description.
Absolute Amount

Sort the search results by absolute amount.

Note:  
Helps pair debit and credit amounts together by ignoring the negative and positive signs on the amount values.
Reference Number Sort the search results by reference number.

The following is a description of the search fields that appear on the Journal Details - Details screen:

Field Description
Show Subtotals If selected, includes journal subtotals in the search results.
Only Totals If selected, displays only the totals if sorting by Invoice Number, Invoice Date, or Reference Number.
Select Invoice Number Search for Sales Analysis journal details by entering an invoice number.
Select Reference Number Search for Sales Analysis journal details by entering a reference number.
Select Invoice Date Range Narrow down the search for Sales Analysis journal details by entering an invoice date range.
Select Location Search for Sales Analysis journal details by entering a location.
Select Customer Number Search for Sales Analysis journal details by entering a customer number.

The following is a description of the Information fields that appear on the Journal Details - Details screen:

Information
Field Description
Journal The journal number.
Description

A description of the type of journal you have selected to drill down into.
Date The date the journal was created.

The following is a description of the fields that appear on the Journal Details - Details screen:

Field Description
Billing Date The date that the associated billing run was started.
Invoice Date The date the invoice was created.
Invoice Number The invoice number.
Name The name of the user who created the invoice.
Description A brief description of the sales analysis journal entry.
Location The branch location where the invoice was created.
Reference Number The invoice's reference number.
Amount The invoice amount.

Click on an Invoice Number to view further invoice details.

Click on an Invoice Date to open the Cash Receipt Batch screen.

Click on a customer Name to open the Customer Profile screen.

The following fields are available when accessing an

The following are the sorting options available on the Journal Details - Details screen:

Sort by
Field Description
Invoice Number Sort the search results by invoice number.
Description Sort the search results by description.
Invoice Date Sort the search results by date.
Amount Sort the search results by amount.
Absolute Amount

Sort the search results by absolute amount.

Note:  
Helps pair debit and credit amounts together by ignoring the negative and positive signs on the amount values.
Reference Number Sort the search results by reference number.
Check Number Sort the search results by check number.
Check Date Sort the search results by check date.
Vendor Sort the search results by vendor.
Voucher Number Sort the search results by voucher number.

The following is a description of the search fields that appear on the Journal Details - Details screen:

Field Description
Show Subtotals If selected, includes journal subtotals in the search results.
Select Invoice Number Search for A/P journal details by entering an invoice number
Select Check Number Search for A/P journal details by entering a check number.
Select Reference Number Search for A/P journals details by entering a journal detail reference number.
Select Invoice Date Range Narrow down the search for A/P journal details by entering an invoice date range.
Select Check Date Range Narrow down the search for A/P journal by entering a check date range.
Select Description Search for A/P journal details by entering a vendor description.
Select Vendor Number Search for A/P journal details by entering a vendor number.
Select Voucher Number Search for A/P journal details by entering a voucher number.

The following is a description of the Information fields that appear on the Journal Details - Details screen:

Information
Field Description
Journal The journal number.
Description

A description of the type of journal you have selected to drill down into.
Date The date the journal was created.

The following is a description of the fields that appear on the Journal Details - Details screen:

Field Description
Invoice Date The date the invoice was created.
Invoice Number The invoice number.
Description A description of the vendor associated with the invoice.
Voucher Number The voucher number of the selected invoice.
Check Number The accounts payable check number.
Check Date The date the check was issued.
Reference Number

A reference number related to the selected transaction, which varies depending on the transaction.
Amount The payment amount posted to the G/L.

Click on an Invoice Number to view further invoice details.

The following fields are available when accessing a

The following are the sorting options available on the Journal Details - Details screen:

Sort by
Field Description
Invoice Number Sort the search results by invoice number.
Invoice Date Sort the search results by date.
Amount Sort the search results by amount.
Description Sort the search results by description.
Absolute Amount

Sort the search results by absolute amount.

Note:  
Helps pair debit and credit amounts together by ignoring the negative and positive signs on the amount values.

The following is a description of the search fields that appear on the Journal Details - Details screen:

Field Description
Show Subtotals If selected, includes journal subtotals in the search results.
Select Invoice Number Search for Cash Receipt journal details by entering an invoice number.
Select Invoice Date Range Narrow down the search for Cash Receipt journal details by entering an invoice date range.
Select Customer Number Search for Cash Receipt journal details by entering a customer number.

The following is a description of the Information fields that appear on the Journal Details - Details screen:

Information
Field Description
Journal The journal number.
Description

A description of the type of journal you have selected to drill down into.
Date The date the journal was created.

The following is a description of the fields that appear on the Journal Details - Details screen:

Field Description
Invoice Date The date the invoice was created.
Invoice Number The invoice number.
Name The name of the customer on the invoice.
Reference Number The invoice's reference number.
Amount The invoice amount.

Click on an Invoice Number to view further invoice details.

The following fields are available when accessing a

The following are the sorting options available on the Journal Details - Details screen:

Sort by
Field Description
Invoice Number Sort the search results by invoice number.
Invoice Date Sort the search results by date.
Amount Sort the search results by amount.
Description Sort the search results by description.
Absolute Amount

Sort the search results by absolute amount.

Note:  
Helps pair debit and credit amounts together by ignoring the negative and positive signs on the amount values.

The following is a description of the search fields that appear on the Journal Details - Details screen:

Field Description
Show Subtotals If selected, includes journal subtotals in the search results.
Select Deduction Code Search for Payroll journal details by entering a deduction code.
Select Check Number Search for Payroll journal details by entering a check number.
Select Check Date Range Narrow down the search for Payroll journal by entering a check date range.

The following is a description of the Information fields that appear on the Journal Details - Details screen:

Information
Field Description
Journal The journal number.
Description A description of the type of journal you have selected to drill down into.
Date The date the journal was created.

The following is a description of the fields that appear on the Journal Details - Details screen:

Field Description
G/L Date Indicates the date the system will expense the payroll check.
Deduction Code A four digit code which indicates the type of deduction applied to an employee's payroll total.
Description The name of the employee receiving the check.
Check Number The payroll check number.
Check Date The date the check was issued.
Amount The check amount.
The following fields are available when accessing a

The following are the sorting options available on the Journal Details - Details screen:

Sort by
Field Description
Invoice Number Sort the search results by invoice number.
Invoice Date Sort the search results by date.
Amount Sort the search results by amount.
Description Sort the search results by description.
Absolute Amount

Sort the search results by absolute amount.

Note:  
Helps pair debit and credit amounts together by ignoring the negative and positive signs on the amount values.

The following is a description of the search fields that appear on the Journal Details - Details screen:

Field Description
Show Subtotals If selected, includes journal subtotals in the search results.
Only Totals If selected, displays only the totals if sorting by Invoice Number, Invoice Date, or Reference Number.
Select Invoice Number Search for Late Charge journal details by entering an invoice number.
Select Reference Number Search for Late Charge journal details by entering a reference number.
Select Invoice Date Range Narrow down the search for Late Charge journal details by entering an invoice date range.
Select Customer Number Search for Late Charge journal details by entering a customer number.

The following is a description of the Information fields that appear on the Journal Details - Details screen:

Information
Field Description
Journal The journal number.
Description A description of the type of journal you have selected to drill down into.
Date The date the journal was created.

The following is a description of the fields that appear on the Journal Details - Details screen:

Field Description
Invoice Date The date the invoice was created.
Invoice Number The invoice number.
Name The name of the user who created the invoice.
Location The branch location where the invoice was created.
Reference Number The invoice's reference number.
Amount The invoice amount.

Click on a Invoice Number to view a preview of the invoice.

Click on a Name to open the Customer Profile screen.

The following fields are available when accessing a

The following are the sorting options available on the Journal Details - Details screen:

Sort by
Field Description
Part Number Sort the search results by part number.
PO Sort the search results by parts order number.
Invoice Number Sort the search results by invoice number.
Amount Sort the search results by amount.
Absolute Amount

Sort the search results by absolute amount.

Note:  
Helps pair debit and credit amounts together by ignoring the negative and positive signs on the amount values.

The following is a description of the search fields that appear on the Journal Details - Details screen:

Field Description
Show Subtotals If selected, includes journal subtotals in the search results.
Only Totals If selected, displays only the totals if sorting by Invoice Number, Invoice Date, or Reference Number.
Select Part Number Search for Inventory Accrual journal details by entering a part number.
Select Vendor Number Search for Inventory Accrual journal Details by entering a vendor number.

The following is a description of the Information fields that appear on the Journal Details - Details screen:

Information
Field Description
Journal The journal number.
Date The date the journal was created.

The following is a description of the fields that appear on the Journal Details - Details screen:

Field Description
Vendor Name The name of the vendor filling the parts order.
Part Number The identification number of the ordered part.
Invoice Number If applicable, the invoice number the part on order has been sold to, before being received into inventory.
PO The parts order number.
Receipt Date The date the parts order was received into inventory.
PPK The parts per package quantity.
Quantity Received The number of parts on the parts order received.
Amount The parts order amount.
Extended Amount The parts order extended amount. The extended amount is calculated by multiplying the quantity by the amount.

Click on a Vendor Name to open the Vendor Profile screen.

Click on a Part Number to open the Parts Profile screen.

The following fields are available when accessing either an

The following are the sorting options available on the Journal Details - Details screen:

Sort by
Field Description
Invoice Number Sort the search results by invoice number.
Invoice Date Sort the search results by date.
Amount Sort the search results by journal amount.
Description Sort the search results by description.
Absolute Amount

Sort the search results by absolute amount.

Note:  

Helps pair debit and credit amounts together by ignoring the negative and positive signs on the amount values.

The following is a description of the search field that appears on the Journal Details - Details screen:

Field Description
Show Subtotals If selected, includes journal subtotals in the search results.

The following is a description of the Information fields that appear on the Journal Details - Details screen:

Information
Field Description
Journal The journal number.
Description A description of the type of journal you have selected to drill down into.
Date The date the journal was created.

The following is a description of the fields that appear on the Journal Details - Details screen:

Field Description
Journal The journal number.
Account Number

The journal posts to the G/L account number loaded in this field.
Description A brief description of the uploaded journal entry.
Amount The total amount on the journal.
The following fields are available when accessing a

The following are the sorting options available on the Journal Details - Details screen:

Sort by
Field Description
Account Number Sort the search results by account number.
Description Sort the search results by description.
Amount Sort the search results by journal amount.

The following is a description of the search field that appears on the Journal Details - Details screen:

Field Description
Show Subtotals If selected, includes journal subtotals in the search results.

The following is a description of the Information fields that appear on the Journal Details - Details screen:

Information
Field Description
Journal The journal number.
Description A description of the type of journal you have selected to drill down into.
Date The date the journal was created.

The following is a description of the fields that appear on the Journal Details - Details screen:

Field Description
Journal The journal number.
Account Number

The journal posts to the G/L account number loaded in this field.
Description A brief description of the uploaded journal entry.
Amount The total amount on the journal.

The following buttons allow you to complete your work on the Journal Details - Details screen:

Button Function
Print Prints the selected journal details.
Memos

Opens the Memos screen, displaying any memo's attached to the journal entry.

Note:  
The Memos button appears only if memos exist on a journal entry.
Back Closes the Journal Details - Details screen and returns to the previous screen.