Journal Details
The Journal Details screen allows you to view the journal details for the selected account and provides the information needed to balance a daily cash account.
The Journal Details screen can be accessed from the Monthly Details screen by clicking on the Want to view the journal details for this account? Click here link.
Topics in this section are:
Balancing a Daily Cash Account
To balance a daily cash account:
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Open the Journal Details screen for the account to balance.
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In the Select Date Range fields From and To enter the current date. then click the Go >>.
The Journal Details screen refreshes and display journal entries for today.
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Compare the total value presented for this journal entry for today against the actual cash value of receipts, debits and dollars taken in over the same period. If they are equal, then your account is balanced.
Screen Description
The sorting options on the Journal Details screen are:
| Sort by | |
|---|---|
| Field | Description |
| Date | Sort the search results by date. |
| Journal | Sort the search results by journal number. |
The search fields on the Journal Details screen are:
| Field | Description |
|---|---|
| Select Account | Search for journal details by entering an account number. |
| Select Journal Number | Search for journal details by entering a journal number. |
| Select Date Range |
Narrow down the journal details search results by selecting/entering a date range. |
The fields on the Journal Details screen are:
| Field | Description |
|---|---|
| Date | The date the journal was posted. |
| Journal |
The journal identification number or reference number used when the journal was posted. |
| Description | A brief description of the journal entry. |
| Amount | The amount to be posted to the corresponding G/L account. Debits are shown as positive values, while credits are shown as negative values. |
Some Journal Numbers are automatically generated by the system. They include:
| Journal Number | Description |
|---|---|
| CRxx | Cash receipts |
| SAxx | Billing Sales Analysis |
| PTxx | Parts costs of sales (normally included in sales account journal details) |
| PAxx | Payroll |
| PYOU | Special payroll |
| PYIN | Special payroll |
| APxx | Accounts payable |
| APIN | Special accounts payable from accounts receivable |
| APOU | Special account payable to accounts receivable |
| IAxx | Inventory Accrual The term "accrual" refers to any individual entry recording revenue or expense in the absence of a cash tranaction. |
| RTxx | Rental costing |
| LCxx | Late Charge |
| SCxx | Service Charge |
Click on a Journal number to drill into the Journal Details - Details screen.
Click Back to complete your work on the Journal Details screen.