Parts Utilities
Data Source: Not Applicable
To open the Parts Utilities screen, hover over the Product Support link from anywhere within IntelliDealer and select Parts> Utilities from the drop down list.
The following options appear on the Parts Utilities screen:
Note: Certain options may only appear if the associated switch is activated in security system 833.
| Option | Description |
|---|---|
| PARTMAST Import Updates |
Opens the Partmast Import screen, allowing you to Import a CSV file that updates the PARTMAST file. Note: All files updated during the PARTMAST import are immediately processed. This feature is for DPM (Deere Dealer Parts Management) ONLY and is not supported for any other users. DPM assumes responsibility for all updates to the parts master using this utility. |
| Change Parts Information |
Opens the Change Parts Information screen, allowing you to change information of a part in the Price Master and Part Master files. Note: To allow users access to the Change Parts Information feature, turn on the security switch Allow Change Parts Information in system 833. |
| Increase Miscellaneous Part On Hand |
Opens the Increase Miscellaneous Parts on Hand screen, allowing you to adjust a miscellaneous part's on hand quantity. When you use this utility in the Receipt History you will see a Purchase Order Number of IDQTYCHG Note: A miscellaneous part is a part with a vendor equal to GL. |
| Upload Parts Conversion File |
Opens the Upload Parts Conversion File screen, allowing you to add or overwrite the part records stored in the CONVPART file. |
| Delete Master Price File Records For Vendor | Opens the Delete Master Price File Records For Vendor screen, allowing you to delete all part records associated to a specific vendor from the PARTPRC and PRUCONT files. |
| Upload Parts Conversion File | Opens the Upload Parts Conversion Filescreen, allow for you to upload your old or new part numbers in CSV format and update the CONVPART file. |
| Upload Parts Cross Reference File | Opens the Upload Parts Cross Reference File screen, allowing for you to upload your part financial records in CSV format and update your PARTXREF file. |
| Parts Deletion Run |
Opens the Selection Criteria screen, allowing you to delete multiple parts from the system using specific criteria. Note: Only parts that have no On Hand, On Order, or On Back Order quantities may be deleted. (When the Parts Deletion Run is performed, two reports will be generated: one listing all the parts that were successfully deleted, and one listing all the parts that could not be deleted.) If selected, the following files are checked by the system: - SALDET (parts invoicing) - PURPART (parts ordering) - PARTCNT (inventory count) - PARTRET (surplus returns) If the part is found in any of these files it cannot be deleted. Additionally, as of IntelliDealer Insight the following deletion logic will apply: 1) If the part has no history records or the history is beyond the retention period specified in the DIVTAB table (Years Of Journal History and Parts Receipt History fields), it can be deleted. 2) If the part does have history records within the retention period, the system will check for an accrual account entry for the part in the PARTHIST file. If an accrual entry exists for the part, it cannot be deleted. This logic was added to ensure that the Inventory Accrual journal details remain complete with all valid details for the parts that may affect the general ledger. If the part can be deleted based on the criteria noted above, it is removed from the following files: - PARTCOMM (comments) - PARTBIN (secondary bins) - PARTDES (description) - MEMOS (memos) - PARTLIST (related parts) - PARTMAST (part master) |
Note: For the PARTMAST Import Update utility to work properly, the Pathfinder service application needs to be at version 5.22a or greater. To check your current version, from any IntelliDealer screen select the About IntelliDealer link from the Quick Links drop down list. If you are having problems or are currently working with an older version please contact VitalEdge support for assistance.
The following button allows you to complete your work on the Parts Utilities screen:
| Button | Function |
|---|---|
| Close | Closes the Parts Utilities screen. |