Summarized Financials

Use the Summarized Financials screen to generate summarized financial reports for specific profit centers or all locations at the Company level.

To access the Summarized Financials screen, from anywhere in IntelliDealer, navigate to Financial Management > General Ledger > Financial Reporting to open the Financial Reporting screen. Then click the Summarized Financials link.

Topics in this section include:

• Pre-requisite Configuration

• Individual Statement Considerations

• Screen Description

Pre-requisite Configuration

The Summarized Financials report (GL1120) is a condensed version of these major financial statements: the Balance Sheet, Operating Statement and Expense Statement. Also included in the report are the Other Income And Deductions Statement and the Summary Report. Each of these statements is designed to provide a summarized, yet accurate depiction of your dealership's financial position for a given month. This is achieved by grouping general ledger accounts that logically belong together through the use of Group Codes. Therefore, to produce the report you must:

1. Create the Group Codes.

2. Assign the Group Codes to the general ledger accounts at your dealership.

Only after these configuration tasks are complete can you generate the Summarized Financials report.

Individual Statement Considerations

Each statement generated as part of the Summarized Financials report requires a specific number of headers, subtotals and detail lines, as well as the correct accounts assigned to the appropriate group codes.

The statement requirements are:

Statement	Requirements
Balance Sheet	Only Balance Sheet accounts (as defined by the Type field on the Account Profile screen) should be associated to a balance sheet Group Code. The balance sheet also requires three level 3 subtotals; one for Total Assets, one for Total Liabilities and one for Total Net Worth. If any of these three total lines are not present, the program will either bypass the run or print statements with erroneous data. Note:  The print program automatically generates a Year-To-Date-Profit-Or-Loss detail line on the balance sheet. If you attempt to manually configure a Year-To-Date-Profit-Or-Loss group code for this detail line, the balance sheet will not be generated.
Operating Statement	Only Profit or Loss accounts (as defined by the Type field on the Account Profile screen) should be associated to an expense statement Group Code. The operating statement only requires one level 3 subtotal for Total Sales & Gross Profit.
Expense Statement	Only Expense accounts (as defined by the Type field on the Account Profile screen) should be associated to an expense statement Group Code. The expense statement only requires one level 3 subtotal for Total Expenses.
Other Income And Deductions Statement	The other income and deductions statement only requires one level 3 subtotal for Total Additions/ Deductions.

Screen Description

The fields at the top of the screen are:

Field	Description
Run Date	A date MUST be entered to generate a report.
Printers or PDF	Select a printer for the report from the drop down list. Or click the PDF button to generate a PDF of the report. You can view the generated PDF on the Printer Output/PDF Viewer screen.
All Profit Centers	Enabled by default. The system generates a summarized financial report from ALL configured profit centers.
Specific Profit Centers	Select this option to enable check boxes next to the profit centers so you can select the ones to generate a report for. You can use Shift- click to select a range. Only 60 Profit Centers can be selected to generate a report and up 120 Profit Centers can be selected in total.

You can filter the displayed list of profit centers using these fields: 

Filter	Description
Profit Center(s)	The ID of the profit center.
Description	The description of the profit center.
Operation	A search filter. The options are: Contains Starts with Ends with

The buttons on the Summarized Financials screen are:

Button	Description
Create Summarized Financial Reports	Creates the summarized financial report.
Validate Configuration	Validates the report selections. If there are errors in the report configuration, an error message is displayed at the top of the screen. Otherwise the report is submitted.
Clear Settings	Clears any selected profit centers and returns the screen to the default of all profit centers.
Close	Closes the window and returns you to the Financial Reporting screen.

Security: 602 - General Ledger - Access Summarized Financials

Revision: 2025.02