Account Profile
Data Source: ACCMAST
To open the Account Profile screen, click an Account Number on the Account Profiles screen.
The Account Profile screen is used to add and maintain the base account numbers (first 5 digits) of your chart of accounts.
The following fields appear on the Account Profile screen:
| Field | Description |
|---|---|
| Name | The name of the account will represent the account throughout the system and on any reports where the G/L number appears. |
| Memo Account |
A memo account prints only on financial statements and does not affect the G/L balancing procedure. Memo accounts are used to represent a number corresponding to a financial value. For example, if your G/L equipment inventory account was 12000, you might set up a memo account 12001 so that the total number of units that represent the inventory value could be listed on financial reports. |
| Type | The type of account determines where the account will show on the financial reports. |
| Cash Type | The cash type represents the balance sheet cash type which is used on the statements of Changes in Financial Position Preliminary report DE1171. |
| Group Code |
The group code
assigned to the account, which dictates the statement on which the account will appear when generating the Summarized Financials report. Group codes are created and maintained on the Group Codes screen. |
| Expense Type | Used for grouping similar account expense types in order to calculate Key Performance Indicators (KPIs) for the dealership. |
| Active for G/L |
Controls whether the account is active for use within the general ledger system.
Note: If you deactivate an account, it will still appear on financial reports for two years. |
| Asset or Liability |
Used on balance sheet accounts and denotes which side of the balance sheet this account will appear on assets or liabilities. |
| Labor Type |
The type of labor on this account. Note: Accounts coded as Non-Revenue or Non-Revenue Miscellaneous can be omitted from an Efficiency Analysis. Note: Accounts coded as Cost of Sales Labor, Cost of Sales Outside Labor & Materials, and Cost of Sales Miscellaneous will be used to track cost of sales values for the Service Management Information analysis report. |
| Ratio Codes | Used to identify the type of account, in order for the Financial Ratios to be generated in Management Central. An account can be coded with up to 4 separate codes. |
The following are different types of accounts and the location they appear on the financial reports:
| Account Types | |
|---|---|
| Account | Location |
| Balance Sheet Account |
Asset & Liabilities |
| Profit or Loss Account | Sales & Cost of Sales |
| Expense Account | Expenses & Miscellaneous Income |
The following are Cash Types:
| Cash Types |
|---|
| Non-Cash Account |
| Working Capital Account |
| Long Term Account |
The following are Labor Types:
| Labor Types |
|---|
| Other |
| Revenue |
| Non revenue |
| Maintenance |
| Re-work |
| Goodwill |
| Misc Revenue |
| Non Misc Revenue |
| Cost of Sales Labor |
| Cost of Sales Outside Labor & Materials |
| Cost of Sales Miscellaneous |
The following are descriptions of Ratio Codes:
| Code | Description |
|---|---|
| A | All Assets |
| B | Current Receivables |
| C | Current Assets |
| D | Total Cost Of Sales |
| E | Expense |
| F | Additions & Deductions to Income |
| G | Total Equity |
| H | Rental/Lease Equipment |
| I | Cash |
| J | All Receivables |
| K | Used Equipment |
| L | Current Liabilities |
| M | Parts Sales |
| N | New Equipment Sales |
| O | Part Inventory |
| P | Cost Of Sales - Parts |
| Q | Cost Of Sales - Rental |
| R | Rental Sales |
| S | All Sales |
| T | Liabilities (Less Owner's Equity) |
| U | Used Equipment Sales |
| V | Service Sales |
| W | New Equipment (Including Attachments) |
| X | Cost Of Sales - Used Equipment |
| Y | Cost Of Sales - Service |
| Z | Cost Of Sales - New Equipment |
| 1 | Interest Expense |
| 2 | Amortization Expense |
| 3 | Taxes (Accrued) |
| 4 | Labor Allowance |
| 5 | Tech Salaries |
The following buttons allow you to complete your work on the Account Profile screen:
| Button | Function |
|---|---|
| Save | Saves changes made to the Account Profile screen. |
| Close | Closes the Account Profile screen and prompts the user to save any changes made to the screen and returns to the Account Profiles screen. |