Configuration: Tax 1
To open the Tax 1 screen, click a Code or the Need to create a new tax code? Click here to add link on the Tax 1 screen.
The Tax 1 screen adds or edits a Tax 1 code or sales tax, including its rate, posting account, and invoice display settings. It links to customer records and sale items.
Tax 1 and Tax 2 are single digit codes. An alpha code is to be used for exempt status-NO%, and a numeric code is for tax % values.
Tax 3 and Tax 4 are 4 digit codes and can be alphanumeric codes. They can also be for exempt or percentage calculated tax values
There are three special Tax 1codes; X, Y and BLANK, programmed into the system:
| Code | Description |
|---|---|
| X | No Tax Regardless. Specifies that a customer is never taxable for Tax 1. |
| Y | Tax Code Required. Specifies that a customer is taxable but that the Tax 1 code is not standard and it must be entered as the invoice is created. |
| BLANK | No Tax Assigned. Leaving the code blank will charge the Tax 1 rate indicated on the part/rental record. This code will be displayed in the Tax 1 field of the invoice and may be changed at the time of invoicing. |
The fields appear on the Tax 1 screen:
| Field | Description |
|---|---|
| Code |
A 1 digit alphanumeric tax 1 code. The Tax % field value must be 0 for alpha tax 1 codes. |
| Location | The branch location where the tax 1 code will appear as a valid tax 1 code. |
| Description | A brief description of the tax 1 code. |
| Tax % |
The percentage of tax that is applied when the tax 1 code is used. Figures keyed into this field will have decimal points. Eg. 7 percent would be keyed a 7.000. Up to 3 digits after the decimal are supported. A G/L Account number is not required when the Tax % is 0. |
| G/L Account |
The General Ledger account where the tax 1 amount should be posted. G/L Accounts used on the Tax 2, Tax 3, or Tax 4 screens may not to be used on any other Tax 1 screen. |
| Canadian Tax Type | For Canadian dealerships (CA is entered in the Country Company Located In field of the COTAB1 table), select the Canadian tax type you want to associate to the selected tax code; either GST, PST, HST, or QST. This information will be recorded on credit card transactions for which the selected code applies and sent to the credit card company when the transactions are submitted using the Authorization Maintenance screen. |
| Include Tax in Sale Price | If selected, this will include the tax 1 code amount within the sales price. |
| Part Master Tax Code Overrides | If selected, customer tax 1 code will be overridden by the part tax 1 code on the Part Master. |
| Active for System |
Controls whether the tax 1 code is active for use within the system.
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The buttons perform actions on the Tax 1 screen:
| Button | Function |
|---|---|
| Save | Saves changes made on the Tax 1 screen. |
| Copy |
Copies the selected tax 1 code. This button appears only by accessing the Tax 1 screen by clicking on a Code. |
| Save & New |
Saves a newly added tax 1 code and refreshes the Tax 1 screen, allowing you to add another tax 1 code without closing the screen. This button appears only by accessing the Tax 1screen by clicking the Need to create a new tax code? Click here to addlink. |
| Save & Next |
Allows you to save any edits\changes made to the selected tax 1 code and scroll through to the next tax 1 code in the list to apply any edits/changes. This button appears only by accessing the Tax 1 screen by clicking on a Code. |
| Close | Closes the Tax 1 screen without saving and returns to the Tax 1 screen. |