G/L Details
Use the G/L Details tab to view and edit general ledger details for the selected order number.
Warning: The General Invoicing system is recommended for users who are familiar with accounting principles.
To access this tab, navigate to the General Invoicing screen and click an Order Number.
Final Charge Account field
By this field and the Taxable field together, the system automatically calculates the appropriate taxes based on the information received from Avatax. When Save or Save & Close is pressed the system automatically calculates the appropriate taxes and final charge amount and adds them to the invoice. See AvaTax: Introduction to Avalara's AvaTax.
Screen Description
The fields on the G/L Details tab are:
| Field | Description |
|---|---|
| Order Number | The order number or reference number. |
| Customer Name | The name of the customer on the invoice. |
| Location | The location of the order. |
| Description |
A brief description of the line entry. Click the More |
| Amount |
The amount of the entry for this line. Credits are entered as negative amounts. |
| Account |
The general ledger account number from the chart of accounts. |
| Stock Number | The stock number. |
|
When selected this prints the amount, the description, and the extended description (if it's filled out). The stock number will NOT print. You must have at least one line set to print on the general invoice. If an equipment sales account is used in conjunction with a stock number on a printed line, the system automatically adds the stock number and serial number to the invoice. |
|
| Cost Code | When entering a stock number, the costing sub-type that corresponds to this entry (e.g. C = current cost). |
| Taxable | Combined with the Final Charge Account field, calculates the appropriate taxes based on information received from AvaTax. |
| AvaTax Entity Use Code | Avalara tax codes assigned to customers in IntelliDealer that identify tax entities (ie. government, religious, agricultural). See This is a list of all the valid AvaTax Entity Use Codes: |
| AvaTax Product Code | Identifies the type of item being sold. See AvaTax: Parts. |
| TTTT | Each T corresponds with a tax code (e.g. Tax 1, Tax 2, Tax 3 and Tax 4). |
Click the Information 
icon next to the Customer Name to open the Customer Profile screen.
Click the More 
icon next to the Description field to open the Extended Description screen.
Click the Information icon next to the Stock Number field to open the Equipment Profile screen.
The buttons that appear on the G/L Details tab are:
| Button | Description |
|---|---|
| Save | Saves changes made on the G/L Details screen. |
| Save & Close | Saves changes made on the G/L Details tab and exits to the General Invoicing screen. |
| Close | Closes the G/L Details screen without saving and returns to the General Invoicing screen. |