Update

The Update screen can be accessed from the Cash Receipts - Outstanding Batches screen by clicking on the Batch number then selecting Update from the drop down box.

The Update screen updates the cash receipts entered in the selected batch. Once a cash receipt transaction is coded as updated, it can no longer be changed.

Note:  
The batch's Cash Receipts - Cleared Invoices screen and General Ledger Totals screen should always be reviewed before a cash receipt update to ensure that all cash receipts are in balance before they are updated.

The following is a description of the fields that appear on the Update screen:

Field Description
G/L Posting Date Select a date that the G/L will be posted.
Printer Select the printer to be used to print the reports.
or PDF Select the option to create a PDF file of the reports, , which can be viewed via the PDF Viewer.

The following reports are produced during a Cash Receipts Update:

AR0025 - Cash Receipts Distribution Summary

Prints a detailed list of all transactions that were entered through Key Cash Receipts screen accessed from the Financial Management Quick Links screen for the desired C/R day (or desired A/R month if running A/R Month End).

Note:  
The word 'UPDATE' will print after the report title if this report was produced by running a cash receipt update from on the Update screen.
GL1002 - Journal Voucher Distribution (Optional) This report prints all the G/L accounts in this run that have been set up for G/L distribution by percentages through the Distribution tab. The report shows the G/L accounts and amounts originally assigned on the input document (e.g. A/P voucher, parts counter invoice, work order etc.) and the distribution breakdown of G/L accounts, percentages and amounts.
AR0010-011 - Cash Receipts Update Prints a detailed report of all cash receipts entered through the Key Cash Receipts screen for the desired cash receipts day. Totals are printed for each customer and division The division total shows the CASH BALANCE CALCULATED (days deposit) and the A/R BALANCE (amount relieved from accounts receivable). The cash receipts for the desired cash receipts day will be updated to the current months cash receipts file. Prints the division total page of all cash receipts entered using Key Cash Receipts screen and updated through the Update screen for Cash Receipts Updated so far for the current A/R month.

Note:  
All cash receipts in the selected batch will be updated.

The following buttons allow you to complete your work on the Update screen:

Button Function
Submit Submits the cash receipt update to the batch.
Close Closes the Update screen without updating and return to the Cash Receipts - Outstanding Batches screen.