Update
Use the Update screen to update the cash receipts entered in the selected batch. Once a cash receipt transaction is coded as updated, it can no longer be changed.
To access this screen, navigate to Financial Management > Accounts Receivable > Cash Receipts, click on the Batch number, then select Update from the drop down box.
Note: The batch's Cash Receipts - Cleared Invoices screen and General Ledger Totals screen should always be reviewed before a cash receipt update to ensure that all cash receipts are in balance before they are updated.
The fields that appear on the Update screen are:
| Field | Description |
|---|---|
| G/L Posting Date | Select a date that the G/L is posted. |
| Printer | Select the printer to be used to print the reports. |
| or PDF | Select the option to create a PDF file of the reports, which can be viewed via the PDF Viewer. |
The reports produced during a Cash Receipts Update are:
| AR0025 - Cash Receipts Distribution Summary | Prints a detailed list of all transactions that were entered through Key Cash Receipts screen accessed from the Financial Management Quick Links screen for the desired C/R day (or desired A/R month if running A/R Month End). |
| GL1002 - Journal Voucher Distribution (Optional) | This report prints all the G/L accounts in this run that have been set up for G/L distribution by percentages through the Distribution tab. The report shows the G/L accounts and amounts originally assigned on the input document (e.g. A/P voucher, parts counter invoice, work order etc.) and the distribution breakdown of G/L accounts, percentages and amounts. |
| AR0010-011 - Cash Receipts Update | Prints a detailed report of all cash receipts entered through the Key Cash Receipts screen for the desired cash receipts day. Totals are printed for each customer and division. The division total shows the CASH BALANCE CALCULATED (days deposit) and the A/R BALANCE (amount relieved from accounts receivable). The cash receipts for the desired cash receipts day are updated to the current months cash receipts file. Prints the division total page of all cash receipts entered using Key Cash Receipts screen and updated through the Update screen for Cash Receipts Updated so far for the current A/R month. |
Note: The word 'UPDATE' prints after the report title if this report was produced by running a cash receipt update from on the Update screen.
Note: All cash receipts in the selected batch are updated.
The buttons to complete your work on the Update screen are:
| Button | Description |
|---|---|
| Submit | Submits the cash receipt update to the batch. |
| Close | Closes the Update screen without updating and returns to the Cash Receipts - Outstanding Batches screen. |