Account Profile: Distribution Tab

The Distribution tab allows you to distribute an amount posted to an account across multiple G/L accounts based on a percentage. The exceptions to distribution are:

  • Transactions made via journal entries do not post to the distribution accounts specified on this screen. Transactions made via vouchers, cash receipts, adjustments, invoices and depreciation runs however, are all posted to the distributions accounts.

  • Distribution can only occur on one level. For example, if one of the accounts specified on this screen also has its own set of distribution accounts, the second level of distribution will not take place.

  • Distribution cannot be configured on balance sheet accounts.

Any time distribution occurs and is posted to the accounts specified on this screen, the GL1002 report is generated to display the details.

To open the Distribution tab, click the Update/ View Profile link on the Account Options screen.

Topics in this section are:

Managing General Ledger Distribution

  1. From anywhere in IntelliDealer screen, navigate to Financial Management > General Ledger > Chart of Accounts.

  2. Enter 5 in the Select Account field, and click Go.

    The screen refreshes to display the search results. Account numbers starting with 5 are designated expense accounts.

  3. Click the desired Account Number.

    Account Options

  4. Click Update/View Profile.

    The Account Profile tab appears.

  5. On the Account Profile tab, click the Distribution tab.

    The Distribution tab appears.

  6. Click the Add link.



  7. Enter an Account Number - or - click the Search icon to search for and select one.

  8. Enter the desired distribution Percentage in the field provided.

    The total of all percentage field(s) must equal 100%. You can redistribute a percentage of the general ledger back to the current account you are using to distribute to the other accounts.

  9. Repeat steps 7 and 8 until the total distribution percentage adds up to 100%, then click Save to save the distribution settings.

During the next billing run, distribution will occur among the accounts specified on the Distribution tab.

Screen Description

The fields on the Distribution tab are:

Field Description
Account Number

The account number to which the percentage will be distributed.

This account can also be a distribution account.

Note:  Balance sheet accounts cannot be used as distribution accounts.
Percentage

The percentage of the original transaction amount that is to be posted to this account.

The total value of the percentage entries must equal 100%.

Both debit and credit percentages can be used as long as the total is 100%.

Percentages entered can include up to 1 decimal point.

Use these buttons to complete your work on theDistribution tab:

Button Function
Save Saves changes made on the Distribution tab.
Close Closes the Distribution tab without saving and returns to the Account Options screen.

Data Source: ACCMAST, COACDIST, COACMAST

Security: Financial Management - General Ledger

Revision: 2024.09