Updating Cash Receipt Batches

Updating a cash receipt also updates all Customer A/R balances, A/R history, posts entries to the G/L and produces these reports:

• AR0025 - Cash Receipts Distribution Summary

• GL1002 - Journal Voucher Distribution (Optional)

• AR0010 - Cash Receipts Update

Warning: All cash receipt batches must be updated before doing a statement run or else the information in the batch will be cleared.

Prerequisites: Before updating the batch with any new receipts you have added, check your work by moving the cursor over the Batch Number and selecting Preliminary. See Running a Preliminary Cash Receipt Batch.

1. To update the batch, move the cursor over the Batch Number, and select Update from the pop-up menu.

   Update the Batch

   

   The Update screen appears.

   Update screen

   

2. On the Update screen, click the Calendar icon.

   The Calendar screen opens in a new browser window.

3. Select a month and a year from the appropriate drop-down list, then select a day to post this batch to the G/L.

   The Calendar screen closes and you are returned to the Update screen.

   Update screen - with date

   

4. Review or enter the Printer you want the reports sent to.

5. Click the Submit button to update the batch to the G/L and create the necessary report.

   You are returned to the Cash Receipts – Outstanding Batches screen. Your batch has been successfully updated with any new, or changed, cash receipts and is ready to be picked up by the G/L.