Agency Invoice Message

Use the Agency Invoice Message screen to edit an agency code or add an agency code to a specific location.

The Agency Invoice Message screen is accessed from the Agency Invoice Message screen by selecting an Agency Code from the list or by clicking the Need to create a new agency invoice message? Click here to add link.

The fields and buttons vary depending on whether you are adding a missing agency code to the list or editing an existing code.

The fields on the Agency Invoice Message screen are:

Field	Description
Location	The location the A/R agency code is associated with.
Agency Code	The location's A/R Agency A/R Agency codes are used to specify methods of payment available to the customer of a dealership. For example cash, credit card, or house account. code.
Description	The agency code message that appears on all printed invoices the agency code is on.

The Substitution variable options that can be included in the message are:

Variable	Description
&SMN#####################	Substitutes the salesperson's name.
&PHN#########	Substitutes the salesperson's phone number.
&CEL#########	Substitutes the salesperson's cellular number.
&EML#################################	Substitutes the salesperson's e-mail address.

The substitution values come from the Salespeople screen. The salesperson ID on the invoice is used to look up the table to retrieve the necessary values.

Note:  The number signs (#) allow you to reserve the necessary space in the message for all of the text and are recommended.

Use these buttons to complete your work on the Agency Invoice Message screen:

Button	Description
Save	Saves changes made to the Agency Invoice Message screen.
Delete	Deletes the selected agency code from the list.
Close	Closes the Agency Invoice Message screen without saving and returns to the Agency Invoice Message screen.

Data Source: MEMDES

Revision date: 2026.01