Time Off (Add & Edit)

Data Source: PFWTAB

To open the Time Off screen, click a Code or the Need to create a new time off code? Click here to add link on the Time Off screen.

The Time Off screen is used to load codes for the use under Service Scheduling. These codes are used to record time off for a technician's availability when scheduling service (or to authorize overtime hours).

The following fields appear on the Time Off screen:

Field Description
Code

Enter a single digit code for use in Service Scheduling. These codes are used to record time off or a technician's availability when scheduling service.

There four codes preloaded in the system:
O - Other
S - Sick
T - Training
V - Vacation
Description

A description of the code.

Note:  Descriptions for the predefined codes (O,S,T, and V) may be changed.
Allow Negative Time

Select the check box to indicate whether or not negative time entries are allowed.

Note:  Standard positive time entries credit the G/L , when allowed negative time entries will debit the G/L.

Note:  If this switch is activated and you save a negative value for the selected time off code on the Time Off Hours screen, the selected technician's available hours will increase (overtime hours will be authorized.)
Post Hours To Work Order

If selected, whenever time off is recorded for a technician using the selected code on the Time Off Hours screen, the system will force the user to post the hours to a work order to account for items such as sick pay or vacation pay.

For example, if your dealership uses a monthly work order to keep track of paid vacation hours for your technicians, activate this switch for the Vacation time off code. Doing so will prompt users to post vacation time to the appropriate work order whenever they book time off using the Vacation code.
Active for System Select the checkbox to indicate that this code should remain active on the system.

The following button allows you to complete your work on the Time Off screen:

Button Function
Save Saves the changes to this time off code.
Copy Copy the entries in this code to a new code.
Save & New Saves the changes to this time off code and opens a new code entry.
Save & Next Saves the changes to this warranty failure type code and opens the next code in the list.
Close Closes the screen without saving any of the changes made.