Time Off
Use the Time Off screen to load codes for use under Service Scheduling. These codes are used to record time off for a technician's availability when scheduling service (or to authorize overtime hours).
The Time Off screen is accessed by clicking a Code or the Need to create a new time off code? Click here to add link on the Time Off screen.
The fields on the Time Off screen are:
| Field | Description |
|---|---|
| Code |
Enter a single digit code for use in Service Scheduling. These codes are used to record time off or a technician's availability when scheduling service. There are four codes preloaded in the system:
|
| Description |
A description of the code. Descriptions for the predefined codes (O, S, T, and V) may be changed. |
| Allow Negative Time |
Select the checkbox to indicate whether or not negative time entries are allowed. Standard positive time entries credit the G/L; when allowed, negative time entries debit the G/L. If this switch is activated and you save a negative value for the selected time off code on the Time Off Hours screen, the selected technician's available hours increase (overtime hours are authorized). |
| Post Hours To Work Order |
If selected, whenever time off is recorded for a technician using the selected code on the Time Off Hours screen, the system forces the user to post the hours to a work order to account for items such as sick pay or vacation pay. For example, if your dealership uses a monthly work order to keep track of paid vacation hours for your technicians, activate this switch for the Vacation time off code. Doing so prompts users to post vacation time to the appropriate work order whenever they book time off using the Vacation code. |
| Active for System | Select the checkbox to indicate that this code should remain active on the system. |
Use these buttons to complete your work on the Time Off screen:
| Button | Description |
|---|---|
| Save | Saves the changes to this time off code. |
| Copy | Copies the entries in this code to a new code. |
| Save & New | Saves the changes to this time off code and opens a new code entry. |
| Save & Next | Saves the changes to this time off code and opens the next code in the list. |
| Close | Closes the screen without saving any of the changes made. |