The Allocated (ALLOC) and Reserved (RESV) fields

Between the legacy and IntelliDealer systems the parts terminology can vary depending on the area. Below are details on not only the Allocated and Reserved Values but also on the overall terminology differences you may encounter through the system along with the relevant calculation for the final On Hand value in the system after the allocated and reserve quantities are subtracted.

Value IntelliDealer Term Legacy Term What is the value?
A Inventory (Current)
On Hand		 All parts in inventory as of the last billing, including all receipted parts. For dealers using Real Time Processing this value changes throughout the day since small billing are happening all the time with invoices being posted.
B Allocated Allocated

The Allocated field in parts master maintenance is updated immediately after one of these scenarios:

  • The part is sold on a rental contract (RMDETL). On 7.1 and earlier it could also be in the RENTM file which was used by the old rental system.

  • The part is sold on a equipment invoice (CGIIND).

This field is cleared out after the billing run IF the parts are invoiced.
C Reserved Reserved

The Reserved field in parts master maintenance is updated immediately after one of these scenarios:

  • The part is keyed as a non-serialized rental through rental counter (RMDETL).

  • The part is issued on a parts invoice or requisition (file SALDET).

  • A work order adjustment is performed to adjust parts on a work order (file SALDET).

  • The part is put on reserve using cash code R (sales orders, sales order requisitions, p/c invoices or p/c requisitions) (file SALDET - cash code R).

  • A part is put on consignment (file CONINVD).

This field is cleared out after a sales order or applicable billing run has been processed if the parts are invoiced.
D On Hand Net on Hand D=A-B-C

Revision: 2026.01