A/P Month End

The A/P Month End screen allows you to close the A/P month. Once the A/P month end has been completed, any new A/P runs must be run using a date in the following month.

To open the A/P Month End screen, from anywhere in IntelliDealer navigate to Financial Management > Accounts Payable > Month End.

Topics in this section include:

Prerequisites

These tasks must be completed before the month end is run.

  • All invoices that apply to the month end being closed should be entered and updated.

  • All manual/quick checks that apply to the month being closed should be entered/issued in the vouchers feature. They must be updated and processed using the Process Manual/Quick Checks screen in Check Run.

  • All vouchers coded as manual/quick checks using adjust outstanding must be updated using the Process Quick/Manual Checks screen in Check Run.

  • If computer generated checks are to be run that apply to the month end being closed, then a check run should be completed before the month end run.

  • Perform a Parts Month End. You can enable the Parts Month End Warning Email on the Division tab in the System Settings screen. See Parts Month End Warning Email.

Performing an A/P Month End

  1. From anywhere in IntelliDealer navigate to Financial Management > Accounts Payable > Month End.

  2. From the Accounts Payable list, click the Month End link.

    A/P Month End screen appears.

  3. Enter or select a date. Then select a printer, or click the PDF checkbox. See Screen Description.

  4. Click Continue to run the month end.

    On the Confirmation screen, you are given a reminder to key, close, and update your A/P invoices and a final opportunity to cancel month end.

  5. Click Continue to complete your A/P month end or click Close to halt the A/P month end process.

    The Confirmation screen and A/P Month End screen are closed and youare returned to the Financial Management Quick Links screen.

    The reports are produced. See A/P Month End Reports.

Screen Description

These fields appear on the A/P Month End screen:

Field Description
Month End Date The last date that is included in the month end. The date used must be a date in the current accounts payable month. Any other month or year will cause an error.
Printer Select the printer used to print the reports.
or PDF Creates a PDF file of the reports, which can be viewed via the PDF Viewer.

Use these buttons to complete your work on the A/P Month End screen:

Button Function
Continue Runs the month end reports.
Close

Closes the A/P Month End screen without running the month end reports and returns to the Financial Management Quick Links screen.

A/P Month End Reports

These reports are produced during an A/P month end run:

GL9200 A/P Journal
GL1002 Journal Voucher Distribution (optional)
GL9201 A/P Journal Adjust A/R only prints if the A/R is closed for the month/year of this run and postings have been made to accounts receivable.
GL9201A Invoice Register A/P only prints if postings have been made to A/R in this run.
AP5080-0 Accounts Payable Outstanding by Vendor
AP7010-001 Accounts Payable Distribution-Expense Accounts
AP7010-010 Accounts Payable Distribution-Profit/Loss Accounts
AP7010-100 Accounts Payable Distribution-Balance Sheet Accounts

AP7050

Accounts Payable Distribution-Expense Accounts by Profit Center

Data Source: Not Applicable

Security: 601 - Accounts Payable, Other - Access A/P Month End

Revision: 2024.04