Process Quick/Manual Checks

The Process Quick/Manual Checks screen allows you to process quick checks and manual checks that have already been processed by a voucher update. This process debits all payable accounts, credits the bank account (and discount account if applicable), and updates the bank reconciliation system.

Quick checks and manual checks are processed on the next regular check run. The Accounts Payable Month End procedure cannot be performed if there are unprocessed quick or manual checks.

Topics in this section include:

 

Reports Produced

The reports are produced during an A/P check run are:

Report Description
GL9200 A/P Journal.
GL1002 Journal Voucher Distribution (optional).
GL9201 A/P Journal - Adjust A/R - only prints if the A/R is closed for the month/year of this run and postings have been made to accounts receivable.
GL9201A Invoice Register - A/P - only prints if postings have been made to A/R in this run.
AP6020 Accounts Payable Check Register Rapid Remittance.
AP5080 Accounts Payable Outstanding By Vendor.
A/P Checks Accounts Payable Checks
AP5051 Accounts Payable Check Register Paid.

Processing a Quick Check/Manual Checks

  1. From anywhere in IntelliDealer, navigate to Financial Management > Accounts Payable > Check Run.

    Check Run Batches screen appears.

  2. Click the Process Quick/Manual Checks link.

  3. Fill in the fields referring to the Screen Description below.

  4. Click Continue to generate the check run.
    - or -
    Click Close to exit the screen without completing the check run.

Screen Description

The fields on the Process Quick/Manual Checks screen are:

Field Description
Run Date A starting date to run the reports. This can be a date in the current accounts payable month or a date in the months to come.
Bank Account The bank account number for the checks being processed by this run.
Print New Outstanding Register

Prints the A/P outstanding report
Printer The printer you want the reports to print from.
or PDF Creates a PDF file of the selected reports, which can be viewed via the PDF Viewer.
Check Printer The printer you want the checks to print from.

Use these buttons to complete your work on the Process Quick/Manual Checks screen:

Button Function
Continue Runs the quick/manual check.
Close Closes the Process Quick/Manual Checks screen and returns to the Check Run Batches screen.

Security: 601- Financial Management, Accounts Payable

Revision: 2024.03