Close Accounts Receivable Month End

You can use the Close Accounts Receivable Month End screen to close the accounts receivable month. Once the A/R month end run has completed, all billing runs and cash receipts updates will have to be run using a date in the following month.

Tip: If you wish to receive an email reminder when the A/R month end is run before the parts month end, select the Send Overdue Parts Month End Email Alert checkbox on the System Settings - Division screen.

Topics in this section are:

Reports Generated

The reports are produced during the run are:

AR0020 Aged Trial Balance—either summary or detail, or one of each.

Performing an Accounts Receivable Month End

  1. From anywhere in IntelliDealer, navigate to Financial Management > Accounts Receivable > Month End.

  2. Fill in the fields referring to the parameters table below.

  3. Click Close A/R Period to run the month end.

    The Confirmation screen appears, which gives you a reminder to key and process your A/R invoices, update all cash receipts for the month, and print all A/R statements.

    If you have not yet completed these tasks, you may halt the A/R month end process and return to the previous screen by clicking the Cancel button.

  4. Click Continue to complete your A/R month end.

Screen Description

The screen provides a dashboard showing the status of the requirements for closing month end and other relevant information. The subheadings are:

Field Description
Closed Accounts Receivable period The last period for which Accounts Receivable was closed.
Next Accounts Receivable Month End The next month end date for Accounts Receivable. This field notifies you if you are within the acceptable window for closing the month end.
Cash Receipts

Indicates whether there are any open cash receipts batches in the division with a balance greater than 0. If yes, lists them by name.
Late Charges

Indicates whether late charges have been run for the month. Running late charges is optional, but recommended.

To run late charges, see Apply Late Charges.

Statements

Indicates whether statements have been run for the month.

To run A/R statements, see Print A/R Statements.

The fields on the A/R Month End screen are:

Field Description
Date The date that the A/R month end is run. The date must be in the current accounts receivable month. The actual day of the month used has no effect on the invoices and cash receipts that are included.
Printer Select a printer that will print the month end reports.
or PDF Creates an A/R month end file in PDF form, which can be viewed via the PDF Viewer.
Aged Trial Balance

They type of report to print. Choose one of:

  • Summary—Only the totals by aging period for each customer are printed.

  • Detailed—All the invoices making up the totals by aging period for each customer are printed.

  • Both—Both types of reports are printed, as separate files.

Once you have filled in the fields, click the Close A/R Period button to run the A/R month end. The Close A/R Period button is NOT active until there are no open batches with balances, and late charges and statements have been run for the month for the division.

Security: 600 - Access Month End

Revision: 2024.07