Configuration: Return Codes

Use the Return Codes screen to setup parts return codes for use within the parts system. Valid return codes are setup on Return field on the Parts Profile tab. Return codes mark as non - returnable are used to drive the Non - Returnable Parts Highlighting feature on the Parts Highlighting screen. Return codes marked as Returnable or Last Year will appear on the Return Code field on the Surplus Returns screen.

To open the Return Codes screen, navigate to Parts > Profile > Return Codes.

Topic in this section

• Adding a Return Code

• Copying a Return Code

• Screen Description

Adding a Return Code

1. Navigate to Parts > Profile > Return Codes.
   

   The Return Codes screen appears.

   

2. Click Need to create a new return code? Click here to add link.
   

   The Return Codes screen appears.

   

3. Enter a one digit alphanumeric Return Code used to represent the code throughout the parts system.

4. Enter the Vendor Number the return code is associated with.
   - or -
   Click on the Search icon and search for a vendor number from the Vendor Selection screen.

   The Vendor Selection screen appears.

   

5. On the Return Codes screen, select a Return Type from the drop down list.

   • Returnable: The code indicates that the part is returnable.
   • Non-Returnable: The code indicates that the part is not returnable.
   • Last Year: The code indicates that the part can be returned before the end of the year.

6. Enter a return code Description.

7. Click the Save button to save the new return code and return to the Return Codes screen.
   - or -
   Click the Save & New button to save the new return code.
   The Return Codes screen refreshes, allowing you to add another code without closing the screen.

Copying a Return Code

1. Click on the Configuration tab.
   

   The Return Codes screen appear.

   

2. Fill out the appropriate fields and click the Go >> .
   

   The Return Codes screen refreshes the displayed search results.

   

3. Click Return Code.
   

   The Return Codes screen appear.

   

4. Click Copy button.
   

   The Return Codes screen refresh allowing you to add additional information to the copied return code before creating the new copy.

   

5. Once you have filled out all the desired fields click on the Save button to create the new return code.

Screen Description

The sorting options appear on the Return Codes screen are:

Sort by
Field	Description
Return Code	Sort the search results by return code.
Vendor Number	Sort the search results by vendor number.
Returnable	Sort the search results by return codes marked as returnable.
Description	Sort the search results by return code description.

The search fields on the Return Codes screen are:

Field	Description
Select Return Code	Search for a return code by entering a return code.
Select Vendor Number	Search for a return code by entering a vendor number.
Select Return Type	Search for a return code by entering a return type. All: Searches for all return code types. Returnable: Searches only for return codes marked as returnable. Non-returnable: Searches only for return codes marked as non-returnable. Last Year: Searches only for return codes marked as last year.
Select Description	Search for a return code by entering a return code description.

The fields on the Return Codes screen are:

Field	Description
Return Code	A one digit alphanumeric return code used to represent the returnable state of the part throughout the parts system.
Returnable	Indicates whether or not the part is: Returnable: The part can be returned. Non-returnable: The part cannot be returned. Last Year: The part can be returned before the end of the year. The following year the part can no longer be returned.
Vendor Number	Indicates the vendor number the return code is associated with.
Description	A brief description of the return code.

Data Source: PFWTAB

Security: 999 Configuration

Revision: 2025.10