Surplus Returns: Details

Use the Surplus Returns screen to edit a surplus return.

To open the Surplus Returns screen, hover over a Return Number on the Surplus Returns screen and select Edit from the pop-up menu.

Topics in this section are:

Adding Parts to a Surplus Return

  1. Navigate to Product Support > Parts > Surplus Returns.

    Surplus Returns

  2. Fill out the appropriate fields and click the Go >> link.

    The Surplus Returns screen refreshes listing the generated search results.

  3. Move the cursor over a Return Number and select Edit from the pop-up menu.

  4. Select the Click here to add a part to this return link.

    Surplus Returns - Add Part

  5. Enter a Part Number - or - click on the Search icon.

    The Parts Search screen appears.

  6. Fill out the appropriate fields and click the Go >> link.

    The Parts Search screen refreshes listing the generated search results.

  7. Click a Part Number.

  8. Enter the Quantity of part.

  9. Click Save.

Removing Parts from a Surplus Return

  1. Navigate to Product Support > Parts > Surplus Returns.

    Surplus Returns

  2. Fill out the appropriate fields and click the Go >> link.

    The Surplus Returns screen refreshes listing the generated search results.

  3. Move the cursor over a Return Number and select Edit from the drop down list.

  4. Click the Yes link under the Remove column for the part you wish to remove from the surplus returns.

Screen Description

Search field on the Surplus Returns screen is:

Field Description
Select Part Number

Search for a surplus return by entering a part number.

The search field also allows you to use partial part numbers (fuzzy search).

Fields on the Surplus Returns screen are:

Field Description
Line The line number of the corresponding part on the surplus return.
Part Number The part number that is being returned.
Quantity The number of parts being returned.
Description A brief description of the part.
Return Code

Can be one of: 

  • Returnable—the part can be returned.
  • Last Year—the part can be returned before the end of the year. The year after, the part can no longer be returned.

Return Codes are set up on the Return Codes screen.
Bin

Indicates the part's physical location.

A reverse image Bin number indicates that alternate bins exist. Hover over the Bin number to view alternate Bin location numbers.
Vendor The vendor name associated with the part.
Remove Click the Yes link to remove the part for the surplus return.

Note:  You cannot add or import parts whose vendor is GL. Each part on the return must exist in the Parts Profile for the location; the system prevents Save if any line is not in the part master. Quantity must be from 1 to 9999; entering 0 removes the part from the return.

Click a Part Number to open the Parts Profile screen.

Click a Vendor name to open the Vendor Profile screen.

Click the Click here to add a part to this return link to add parts to a surplus return.

Use these buttons to complete your work on the Surplus Returns screen:

  • Click Save to save changes made on the Surplus Returns screen.

  • Click Print to print the surplus return.

  • Click Import to open the Import screen, allowing you to import a parts list for the return.

  • Click Delete to delete the surplus return.

  • Click Close to close the Surplus Returns screen without saving and return to the Surplus Returns screen.

Data Source: PARTRET

Security: 828 - Product Support - Parts Surplus Return

Revision: 2026.09