Accounts Payable: Vendor EFT

The Vendor EFT screen allows you to create and download the EFT payment file required to send electronic payments directly to a vendor using the accounts specified on the Vendor EFT screen.

To open the Vendor EFT screen, click the Vendor EFT link on the Check Run Batches screen.

Topics in this section include:

• Performing an Electronic Funds Transfer

• Screen Description

See also:

• EFT Overview

• Vendor EFT: Checks

• Vendor EFT: Files

• Configuration: Vendor EFT

• Vendor Profile: Payment Terms Tab

Performing an Electronic Funds Transfer

Prerequisites: Complete all of these steps:

1. Configure the Electronic Funds Transfer information on the Payment Terms tab of the desired vendor profiles.

2. Create an EFT vendor category using the Vendor Categories screen.

3. Create a Contact for the desired vendor profiles using the EFTCategory created above and a valid email address.

4. Configure the required Vendor EFT information on the Vendor EFT interface.

5. Perform a check run for the desired vendors.

To perform an electronic funds transfer:

1. From anywhere within IntelliDealer, navigate to Financial Management > Accounts Payable > Check Run.

   The Check Run Batches screen appears.

   

2. Click the Vendor EFT link.

   The Vendor EFT screen appears.

3. Fill in the fields, referring to the Screen Description below.

4. Click the Submit button generate the related EFT payment file.

   When the file is ready to be downloaded, you receive an IntelliDealer message.
   

5. After downloading the EFT payment file you can upload the file using your bank's software to complete the transfer.

   Downloading the file causes the system to email the check stub data to the EFT Vendor Contact in PDF format indicating that the payment will be received in a few business days.

Screen Description

The fields on the Vendor EFT screen are:

Field	Description
Bank Account	Enter or select the bank account that will be used to generate the EFT payment.
Format	The financial institution that the payment will be made with, as configured in the Format field on the Vendor EFT screen. Selecting the format updates the Total and Total Vendors fields.
Total	The total amount being paid from the selected Bank Account in this transfer.
Total Vendors	The total number of vendors being paid from this account in this transfer. This is based on the number of vendors that have EFT information configured in the Payment Terms tab of their profiles.
Preview	Select this option to create a test file to send to your bank. Selecting this option and clicking Submit processes all data for the selected account and generates a file without: Incrementing the file creation number Sending EFT-emails to the affected vendors Marking the EFT information as downloaded

Click Submit to generate the preview or check run. If no records are found, the Submit button is disabled.

Click Close to exit without performing any actions.

Security: 601 - Accounts Payable

Revision: 2024.04