AvaTax: Offline Logging
AvaTax helps dealers stay up-to-date with new taxes as well as tax rate changes.
You can find the AvaTax log files in IntelliDealer at Financial Management > General Ledger > AvaTax The log files list any transactions where taxes were calculated offline because the AvaTax service was down.
Topics in this section are:
Avatax Offline Tab
The search fields on the Avatax Offline tab of the Avatax screen are:
| Field | Description |
|---|---|
| Location |
The location. |
| Status | The status of the bill run. |
| Invoice | The invoice number. |
| Line | Which tax code is being used. |
| Item | The stock number on the taxable item. |
| Description | A brief description of the item. |
| Quantity | The amount of items available. |
| Amount | The total amount of tax applied. |
| Tax Date | The date the item was taxed. |
Note: The system automatically sends these transactions at 11 pm(EST) each evening but they can be sent manually throughout the day by pressing the Transmit button.
AvaTax Logs Tab
Use the AvaTax Logs tab to view communications logs. Avalara charges dealers for each API call made to their system. This tab lists the calls made so you can monitor usage. IntelliDealer limits repetitive calls to Avalara by ensuring each call is unique, thereby avoiding unnecessary charges.
Click the Purge Logs button to purge old logs. Logs that are more than two months old are automatically purged at 11 pm each Monday.
Click Call Log Report to generate a PDF document that lists the API calls made to the Avalara System. To view the report, click the printer icon and open the PDF Viewer tab.
The fields displayed on the AvaTax Logs section are:
| Field | Description |
|---|---|
| Document Number |
The document ID number for the communication log. |
| Time | The time the communication log was created. |
| Summary | A summary of the communication log. |
| Details | Any supplemental details for the communication log if applicable. |
AvaTax Product Codes
Use the AvaTax Product Codes screen to select a product code from the list. Valid codes are imported into IntelliDealer from Avalara. See AvaTax: AvaTax Interface.
You can access the AvaTax Product Codes screen by clicking the search 
icon next to an AvaTax Product Code field on screens selling things such as Parts, Miscellaneous Charges, Equipment Segments, or Rental.
Click a product code to add it to the previous screen.
Click Close to exit without selecting a code.
Feature: 6238 Avalara Tax
Revision: 2026.03