General Ledger (G/L) Preliminary Month End

Use the G/L Preliminary Month End screen to run and/or transmit a preliminary report of the general ledger month-end. You can print and review the report before running a final general ledger month-end. If you find errors, you can adjust the journals and re-run the G/L Preliminary. You can run the G/L Preliminary as many times as desired.

For more financial reporting options see Financial Reporting.

Topics in this section are:

Pre-requisites

Before running the G/L Preliminary, make to completed these tasks:

  • The accounts receivable month end must already have been run for this month.

  • The accounts payable month end must already have been run for this month.

  • All other general journals should be entered.

See Month-End and Year-End Procedures.

Screen Description

The options on the G/L Preliminary Month End screen are:

Field Description
Print Trial Balance (GL1115) If selected, prints a trial balance report upon submission.
Print & Transmit Trial Balance (GL1115) Financial Data If selected, the GL1115 - trial balance history version is printed, and financial data is transmitted to John Deere and/or Case.
Print Multi-Division Consolidated Reports

If selected, reports from all divisions are grouped together into a consolidated report. If not selected reports are printed for each division.

This field only appears for dealerships that have multiple divisions.
Printer The printer selected to run the reports.
Create PDF Only If selected, creates a PDF file of the reports, which can be viewed via the PDF Viewer.
Optional Reports

Click the arrow to display the list of optional reports. Select one or more to be produced.

Click the arrow again to collapse the list.

Produced Reports

The following reports are always produced when you run the G/L Preliminary Month End:

GL1000 Journal Voucher Proof List. Lists all manual journals plus sales analysis, accounts payable, cash receipts, payroll, and parts cost of sales.
GL1070 Balance Sheet Accounts.
GL1080 Profit and Loss Account Summary.
GL1090 Expense Item Accounts.
DE1120 Area of Responsibility Income Summary. Profit center summary within first profit center grouping.

The GL1115 - Trial Balance report is also produced when you select Print Trial Balance (GL1115) or Print & Transmit Trial Balance (GL1115) Financial Data.

Optional Reports

The optional reports that you can select on the G/L Preliminary Month End screen are:

Warning: Changes made to the selection of optional reports affect all future G/L preliminary runs for all users in this division. Changes to optional report settings on the Close General Ledger Period screen affect all future G/L month end runs.

DE1171 Statement of Changes in Financial Position.
DE1110 Balance Sheet Analysis.
DE1100 Income Summary by Profit Center.
DE1120 Income by Area of Responsibility.
DE1160 Income Summary by Profit Center Grouping.
DE1150 Income Summary by Division.
DE1100-S Income Summary by Profit Center - Summary.
DE1160-S Income Summary by Profit Center Grouping - Summary.
DE1150-S Income Summary by Division - Summary.
DE2000 Journal Summary by Profit Center.
DE1140 Key Stats Report - Sales.
GL1071 General Ledger by Profit Center - Balance Sheet, Profit & Loss, or Expense Item.
GL1120 Summarized Financials. Configuration required. See Summarized Financials.

Security: 602 - General Ledger

Revision: 2026.09