Check Run Preliminary

The Check Run Preliminary screen allows you to preview the vouchers and the amounts to be paid to each vendor. The only vouchers that are not included are vouchers that have a G/L date in a future A/P month.

This option prints a report by vendor for all vouchers that would be paid if a check run were made. After reviewing the report, if you decide that a voucher is not to be paid, you can give the voucher a new due date or put it on hold using the adjust outstanding option, then perform another preliminary check run.

The Check Run Preliminary screen can be accessed from the Check Run by Due Date screen by clicking on the Preliminary check run by due date link.

Topics in this section include:

Report Produced

The report produced during a Check Run Preliminary is A/P Check Run Preliminary (AP5081).

The report (sorted by vendor), lists all A/P vouchers and the amounts that would be paid by a check run that used the same settings. The report prints in order by voucher number (one line per voucher) showing total gross, discount, and net amount for each vendor. Totals are also printed for each bank account, division and company showing the total for gross, discount, and net amount.

Creating a Check Run Preliminary by Due Date

  1. From anywhere in IntelliDealer screen, navigate to Financial Management > Accounts Payable > Check Run, then click the Perform a check run/check run preliminary link.

    Check Run By Due Date screen will appear.

  2. Click on the Preliminary Check Run by Due Date link.

  3. Fill in the fields referring to the Screen Description below.

  4. Click Continue to generate the check run preliminary.
    - or -
    Click Close to exit the screen without completing the check run preliminary.

Screen Description

The fields on the Check Run Preliminary screen are:

Field Description
Run Date

The date of the preliminary check run.
Due Date All regular vouchers whose due date is less than or equal to the due date entered are included in the preliminary check run.
Report Order Whether you want the report printed in order by voucher number or invoice number.
Printer The printer used for printing the report.
or PDF Creates a PDF file of the report, which can be viewed via the PDF Viewer.

Use these buttons to complete your work on the Check Run Preliminary screen:

Button Function
Continue Runs the preliminary check run.
Close Closes the Preliminary Check Run by Due Date screen without running a preliminary check run and returns to the Check Run Batches screen.

Security: 601- Financial Management, Accounts Payable

Revision: 2024.3