Running an AP Distribution Report

Use the Distribution report to print G/L distribution that was keyed on accounts payable vouchers. Use this report to review current-month distribution, year-to-date distribution (excluding the current month), or previous-years distribution by account or by vendor.

When you run the report, IntelliDealer creates a PDF on the View PDF tab of the Printer Output/PDF Viewer screen. Print the PDF when you are ready. Running the report does not update any files. You can run this report at any time.

The reports produced are:

WFMDS02A Accounts Payable Distribution- Current Month Allocations - Summary By Account
Accounts Payable Distribution - Current Month - Summary By Month By Account
Accounts Payable Distribution - Current Month - Detail
Accounts Payable Distribution - Year To Date Allocations - Summary By Account
Accounts Payable Distribution - Year To Date - Summary By Month By Account
Accounts Payable Distribution - Year To Date - Detail
AP7001-0100 Vendor Analysis - Current month - Summary By Vendor
AP7001-0101 Vendor Analysis - Current month - Summary By Month By Vendor
AP7001-0111 Vendor Analysis - Current month - Detail
AP7001-1000 Vendor Analysis - Year To Date Allocations - Summary By Vendor
AP7001-1001 Vendor Analysis - Year To Date - Summary By Month By Vendor
AP7001-1011 Vendor Analysis - Year To Date - Detail
WFMDS02B Accounts Payable Distribution - by vendor

Topics in this section are:

Recommended Criteria

Use these settings to limit the distribution included and control how the report prints:

  • On the Run Parameters - Distribution screen, set Sort by to Account or Vendor, depending on how you want to review the distribution.

  • Select a specific account, or select All Accounts when you need every account on the report.

  • Select a specific profit center, or select All Profit Centers when you need every profit center on the report.

  • Set the Select Date Range From and To dates to the period you want to review (for example, the current month, year to date, or a prior year).

Considerations

  • Sort by Account or Vendor—Sorting by Account produces Accounts Payable Distribution by Account (WFMDS02A). Sorting by Vendor produces Accounts Payable Distribution by Vendor (WFMDS02B) on the View PDF tab.

  • Account and profit center filters—If you enter an account or profit center, clear All Accounts or All Profit Centers as needed so the report uses your selection.

  • Date range—The date range controls whether the run covers current-month, year-to-date, or prior-period distribution. Confirm the From and To dates before you run the report.

  • Report output—The report is created as a PDF on the View PDF tab. Open the report name there to view or print it.

Procedure

  1. Navigate to Financial Management > Accounts Payable > A/P Reports > Distribution.

    Run Parameters - Distribution screen appears.

  2. Select a Sort by option: Account or Vendor.

  3. Enter a Select Account value, or select All Accounts.

  4. Enter a Select Profit Center value, or select All Profit Centers.

  5. Enter the Select Date Range From and To dates for the distribution period you want to include.

  6. Click Run Report.

  7. Open the Printer Output/PDF Viewer screen and select the View PDF tab. Click Accounts Payable Distribution by Account or Accounts Payable Distribution by Vendor to open the PDF, then print it from the viewer if needed.

Screen Description

The fields on the Run Parameters - Distribution screen are:

Distribution
Field Description
Sort by Select a sort option to sort the distribution report by either account or vendor.
Select Account Enter the account you wish to include on the distribution report.
or All Accounts Includes all accounts on the distribution report.
Select Profit Center Enter the profit center you wish to include on the distribution report.
or All Profit Centers Includes all profit centers on the distribution report.
Select Date Range Select the date range that the distribution report will cover.
Printer The printer to be used for printing the distribution report produced by the run.
or PDF Creates a PDF file of the selected report which can be viewed via the PDF Viewer.

Data Source: YTDIST

Security: 601 - Accounts Payable, Other - Access A/P Reports

Revision: 2026.08