Running a Vendor Listing Report

Use the Vendor Listing report to list selected information for accounts payable vendors in the vendor master file. Use this report to review vendor master data, verify vendor setup, or produce a reference listing for your files. The report produced is:

WFMAP02A

Vendor Master Listing

When you run the report, IntelliDealer creates a PDF on the View PDF tab of the Printer Output/PDF Viewer screen. Print the PDF when you are ready. Running the report does not update any files. You can run this report at any time.

To list parts supplier information instead of accounts payable vendor master data, use the Parts Vendor Listing report.

Topics in this section are:

• Recommended Criteria

• Considerations

• Procedure

Recommended Criteria

Use these settings to limit the vendors included and control how the listing prints:

• On the Run Parameters - Vendor Listing screen, set Vendor Status to Active to list active vendors only. Select Deactivated or All only when you need inactive vendors on the report.

• On the Selection Criteria tab, add criteria for VMASTR fields such as company, division, vendor number, or vendor name to limit the vendors included in the run.

• On the Sort Order tab, set the sequence for the listing. For example, sort by vendor name or vendor number.

Considerations

• Saved queries—On the Selection Criteria and Sort Order tabs, use Save Query to store criteria you use often and Load Saved Query to recall a saved query. See Selection Criteria and Select Query. Confirm the loaded query still matches the vendors you want before you run the report.

• No selection criteria—If you run the report without selection criteria, IntelliDealer includes all vendors that match the Vendor Status you select on the Run Parameters - Vendor Listing screen.

• Report output—The report is created as a PDF named Vendor Master Listing (WFMAP02A) on the View PDF tab.

• Miscellaneous vendors—Vendors whose name ends with ? are miscellaneous vendors. These vendors may not have a complete name and address on file until they are used on a voucher.

Procedure

1. Navigate to Financial Management > Accounts Payable > A/P Reports > Vendor Listing.

   The Selection Criteria tab appears.

   
   

2. Click the Click here to add selection criteria link.
   

   The Selection Criteria screen appears.

   
   

3. Select a field Group code.

4. Enter a Field, or click the Search icon to search for and select a field from the Select Field screen.

   Select Field screen

   
   

5. Select an Operator value from the drop down list.

6. Enter a Value. Depending on the field selected, you may also click on the Search icon or Calendar icon to select a value.

7. (OPTIONAL) Click the More icon to add more values.

8. Click Save to save your selection criteria and remain on the Selection Criteria screen.

   -OR-

   Click the Save/Exit button to save your selection criteria and return to the Selection Criteria tab.

   Updated Selection Criteria tab

   
   

9. Click the Sort tab.

   The Sort Order tab appears.

   
   

10. On the Sort Order tab, select the Click to add sort field link.

    The Add Columns screen appears.

    
    

11. Select the columns you wish to use for the sort order on the report.

12. When done, click Save.

    The updated Sort Order tab.

    
    

13. If you are ready, click Run Report.

    The Run Parameters screen appears.

    
    

14. Select a Vendor Status indicating the vendors you wish to include in the run.

15. Click Run Report.

16. Open the Printer Output/PDF Viewer screen and select the View PDF tab. Click Vendor Master Listing to open the PDF, then print it from the viewer if needed.

Data Source: VMASTR

Security: 601 - Accounts Payable, Other - Access A/P Reports

Revision: 2026.08