Running a Vendor Labels Report

Use the Vendor Labels report to create mailing labels for accounts payable vendors in the vendor master file. The report reads vendor name and address information from the accounts payable vendor master. Use these labels when mailing correspondence to vendors or when labeling vendor files.

When you run the report, IntelliDealer creates a PDF on the View PDF tab of the Printer Output/PDF Viewer screen. Print the PDF when you are ready to produce labels. Running the report does not update any files.

To print a label for a single vendor, use the Label button on the Vendor Profile screen. See Select Print Parameters (Vendor Profile). To print labels for parts supplier addresses, use the Parts Vendor Labels report instead.

Topics in this section are:

• Recommended Criteria

• Considerations

• Procedure

Recommended Criteria

Use these settings to limit the vendors included and control how labels print:

• On the Run Parameters - Vendor Labels screen, set Vendor Status to Active to print labels for active vendors only. Select Deactivated or All only when you need labels for inactive vendors.

• On the Selection Criteria tab, add criteria for VMASTR fields such as company, division, vendor number, or vendor name to limit the vendors included in the run.

• On the Sort Order tab, set the print sequence. For example, sort by vendor name or vendor number so labels print in a useful order.

• On the Run Parameters - Vendor Labels screen, match Label Format and page size (2x10 or 3x10) to the label stock loaded in your printer.

Considerations

• Saved queries—On the Selection Criteria and Sort Order tabs, use Save Query to store criteria you use often and Load Saved Query to recall a saved query. See Selection Criteria and Select Query. Confirm the loaded query still matches the vendors you want before you run the report.

• No selection criteria—If you run the report without selection criteria, IntelliDealer includes all vendors that match the Vendor Status you select on the Run Parameters - Vendor Labels screen.

• Label formats—Page format creates a PDF with multiple labels per sheet (WFMAP02B for 2x10, WFMAP02B2 for 3x10). The PDF appears on the View PDF tab as Vendor Labels or Vendor Labels (3 x 10). Individual format requires manufacturer, size, and format settings (WFMAP02D).

• Add Vendor Information On Top Line—Select this option to print the vendor number and phone number on an extra line above the address on each label.

• Miscellaneous vendors—Vendors whose name ends with ? are miscellaneous vendors. These vendors may not have a complete name and address on file until they are used on a voucher.

The reports produced are:

WFMAP02B	Labels Page - Vendor (2x10)
WFMAP02B2	Labels Page - Vendor (3x10)
WFMAP02D	Labels Individual

Procedure

1. Navigate to Financial Management > Accounts Payable > A/P Reports > Vendor Labels.

   The Selection Criteria tab appears.

   
   

2. Click the Click here to add selection criteria link.
   

   The Selection Criteria screen appears.

   
   

3. Select a field Group code.

4. Enter a Field, or click the Search icon to search for and select a field from the Select Field screen.

   Select Field screen

   
   

5. Select an Operator value from the drop down list.

6. Enter a Value. Depending on the field selected, you may also click on the Search icon or Calendar icon to select a value.

7. (OPTIONAL) Click the More icon to add more values.

8. Click Save to save your selection criteria and remain on the Selection Criteria screen.

   -or-

   Click the Save/Exit button to save your selection criteria and return to the Selection Criteria tab.

   The updated Selection Criteria tab

   
   

9. Click the Sort tab.
   

   The Sort Order tab appears.

   
   

10. Click the Click to add sort field link.

    The Add Columns screen appears.

    
    

11. Select the columns you wish to use for the sort order on the report.

12. When done, click Save.

    The updated Sort Order screen

    

13. If you are ready, click Run Report.

    The Run Parameters screen appears.

    
    

14. Select a Vendor Status indicating the vendors you wish to include in the run.

15. Select a Label Format.

    • Page—requires you to select page dimensions (2x10 or 3x10).

    • Individual

16. Select the Add Vendor Information On Top Line checkbox to print an additional vendor information line (vendor's number and phone number) at the top of the label.

17. Click the Run Report button to submit the vendor labels report.

18. Open the Printer Output/PDF Viewer screen and select the View PDF tab. Click the report name to open the PDF, then print it from the viewer.

Data Source: VMASTR

Security: 601 - Accounts Payable, Other - Access A/P Reports

Revision: 2026.08